G2 Business Solutions -
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TYPE OF WORK
Full Time
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SALARY
$7-8 / hr
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HOURS PER WEEK
30
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DATE UPDATED
Apr 8, 2026
Position Overview
The Payroll Specialist is responsible for owning the full payroll function for multiple small business clients using QuickBooks Online Payroll. This is a fully remote role requiring strong technical expertise, independent execution, and a deep understanding of payroll compliance across multiple states. This individual will manage payroll onboarding, processing, tax filings, and ongoing compliance with minimal oversight, while communicating directly with clients and providing regular status and performance updates to the owner.
Core Responsibilities
Payroll Operations & Processing
Process payroll (bi-weekly, semi-monthly, monthly, and off-cycle) using QuickBooks Online Payroll
Maintain accurate employee records, compensation structures, and tax settings
Review and validate payroll data, including hours, bonuses, deductions, and reimbursements
Ensure timely and accurate payroll runs across all assigned clients
Payroll Tax & Compliance
Prepare and file federal, state, and local payroll tax returns (monthly, quarterly, annual)
Ensure timely tax payments and filings to avoid penalties
Stay current on federal, multi-state payroll regulations, and employment laws
Identify and resolve payroll discrepancies, notices, and compliance issues
Client Onboarding & Account Setup
Lead payroll onboarding for new clients from start to finish
Register employer accounts with federal and state agencies as required
Set up payroll systems, tax accounts, and employee profiles in QBO Payroll
Ensure proper configuration of tax settings, reporting requirements, and compliance structures
Client Communication & Reporting
Serve as the primary point of contact for payroll-related client matters
Communicate directly with clients to gather information, resolve issues, and provide updates
Provide clear guidance on payroll processes, compliance, and deadlines
Proactively communicate issues, risks, and recommendations
Report directly to the owner with regular updates on client status, deadlines, and overall payroll performance
Skills & Experience Required
2+ years of payroll experience, preferably with small business clients
Strong proficiency in QuickBooks Online Payroll (required)
QuickBooks Payroll Certification (preferred)
Experience with multi-state payroll compliance and employer registrations
Working knowledge of federal and state employment and payroll tax laws
High attention to detail with the ability to manage multiple deadlines simultaneously
Strong written and verbal communication skills
What Success Looks Like
Payroll is processed accurately and on time—no surprises
Tax filings are completed correctly with zero penalties or late notices
New clients are onboarded smoothly and are fully compliant from day one
Issues are identified early and solved without escalation
Clients feel confident and clear about their payroll operations
The owner has full visibility into payroll status without needing to chase updates
Work Expectations
Fully remote role with reliable internet and a secure work environment
Ability to work independently and manage workload without daily oversight
Use internal systems to track tasks, deadlines, and client communication
Provide consistent reporting and updates to leadership on progress and performance
Participate in tea
Maintain strict confidentiality and adhere to data security standards
Flexibility to handle increased workload during peak periods (quarter-end, year-end)
