Administration & Recruitment Support Specialist (Remote)

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TYPE OF WORK

Any

SALARY

35000

HOURS PER WEEK

38

DATE UPDATED

Apr 8, 2026

JOB OVERVIEW

Company Overview:
We are a fast-paced, growing business looking for a highly organised and proactive Administration & Recruitment Support Specialist to help keep our operations running smoothly. This role is ideal for someone who thrives in a dynamic environment and enjoys a mix of admin, marketing, and recruitment support tasks.

Role Overview:
This is a full-time remote role supporting day-to-day administration, recruitment processes, and internal operations. You will work closely with the team to manage workflows, support candidates, and ensure high standards of organisation and communication across the business.

Key Responsibilities:

General Administration

Manage internal admin requests and daily team queries
Answer inbound calls and support communication channels
Take meeting minutes and assist with team coordination
Organise internal events, milestones, and staff recognition
Manage and update internal systems and tools
Liaise with internal teams to align priorities

Marketing & Content Support

Assist with onboarding communications and welcome materials
Create basic graphics and presentations (Canva or similar)
Support internal campaigns and content initiatives
Manage testimonials and website updates
Prepare welcome packs and onboarding materials

Recruitment Administration & Compliance

Format CVs and recruitment documentation
Conduct reference checks and verification processes
Maintain accurate candidate records in CRM systems
Support onboarding and resolve candidate queries
Manage inboxes and respond to time-sensitive requests
Post and update job advertisements
Track compliance requirements (e.g. checks, forms, documentation)
Assist with placement approvals and employment documentation

Reporting & Operations Support

Prepare reports and assist with data tracking
Update internal systems with performance and activity data
Support compliance processes and approvals
Assist with troubleshooting system or data issues
Provide general support across high-volume recruitment workflows

Requirements:

Previous experience in administration, recruitment support, or virtual assistant roles
Strong organisational and multitasking skills
Excellent written and verbal English communication
High attention to detail and ability to follow processes
Comfortable using multiple systems and tools
Ability to work independently and meet deadlines

Nice to Have:

Experience with CRM or recruitment platforms (e.g. Bullhorn or similar)
Familiarity with Canva or basic design tools
Experience in recruitment or HR support
Understanding of compliance and onboarding processes

Working Details:

Full-time remote role
Must be available during business hours (specify timezone if needed)
Long-term opportunity for the right candidate

To Apply:
Please include:

A brief summary of your relevant experience
Examples of similar work (if available)
Your expected monthly salary (in USD)
Your availability

We’re looking for someone reliable, detail-oriented, and proactive who can become a key part of our team.

SKILL REQUIREMENT
Customer Service Jotform Helpdesk Support
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