Personal Research & Executive Support Assistant

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: TYPE OF WORK

Full Time

: SALARY

$600 - $1200 per month

: HOURS PER WEEK

40

: DATE UPDATED

Apr 6, 2026

JOB OVERVIEW

## Overview

I'm a busy professional and father based in Portugal. I need a sharp, AI-powered research assistant who can take a brief and come back with organized, actionable options.

This is not a virtual receptionist role. This is research, sourcing, coordination, and organization across personal life projects — property renovation, education planning, health, travel, and more.

## AI Is Central to This Role

I use AI extensively and I expect you to as well — ChatGPT, Claude, Perplexity, Gemini, or whatever makes you fastest. The best person for this role is someone who already uses AI tools daily and understands how to get great results from them.

**What great looks like:**
- You use AI to find leads faster, compare options, and draft clear summaries
- You know which tool works best for which task
- You verify everything AI gives you — every link works, every supplier is real, every price is current
- Your output is AI-accelerated but human-verified. Speed AND accuracy

The difference between good and great in this role is judgment. AI can find 50 results in seconds. Your job is to verify the best 5 and present them clearly.

In your application, tell me which AI tools you use and how they fit into your workflow. I'm genuinely interested in how you work.

## What You'll Actually Do

**Research & Sourcing (Primary — ~60% of time)**
- Product sourcing: building materials, tiles, fixtures, equipment, furniture — find suppliers, compare pricing, compile options with photos and links
- Service provider research: find specialists, coaches, practitioners across multiple domains. Compile profiles, availability, pricing, contact details
- Education research: homeschooling resources, curricula, programs, activities for a young child
- Travel logistics: flights, accommodation, itineraries, visa requirements
- Health & wellness: research practitioners, equipment, suppliers (natural/holistic focus)
- General: anything I need investigated, compared, or compiled

**Organization & Coordination (~25% of time)**
- Maintain organized research files and shared documents
- Follow up with vendors/contacts on my behalf (English-language)
- Schedule coordination (not calendar management — more like "find 3 available slots with this person")
- Track project progress and outstanding items
- Compile weekly summary of open tasks and findings

**Ad-Hoc Support (~15% of time)**
- Surprise tasks that don't fit a category
- "Can you find out..." questions that need digging
- Price monitoring on specific items
- Booking confirmations, reservation management

## What I'm Looking For

**Must have:**
- Excellent English (written and spoken)
- Daily AI user — you already use AI tools as part of your workflow, not experimenting with them
- Strong research skills — you know how to dig deep, cross-reference, and verify
- Self-directed. I give you a brief, you come back with results. You don't wait for step-by-step instructions
- Organized. Your output is clean — tables, links, photos, pricing, contact details. Not a wall of text
- Reliable. You hit deadlines. If something is going to be late, you tell me before it's due, not after
- Available during European morning hours (CET/WEST — Portugal is GMT+0/+1). Core overlap needed: 08:00-12:00 Lisbon time
- Comfortable working independently
- Meetings will happen daily at the beginning to share context and get started.

**Nice to have:**
- Experience supporting someone in a personal (non-corporate) capacity
- Familiarity with European suppliers and shipping
- Interest in health, wellness, natural living, or property renovation (you'll be researching these constantly)
- Basic Portuguese or Spanish (helpful for reading supplier websites, not required)

**Personality fit:**
- High agency. You see a problem, you solve it. You don't flag it and wait
- Low drama. Professional, clear communication
- Hungry. You take pride in delivering excellent work, not just completing tasks
- Honest. If you can't find something, say so. Don't pad results to look productive

## Hours & Compensation

- **Full-time: 40 hours/week** (Monday-Friday)
- **Schedule:** work your own hours but core overlap 08:00-12:00 Lisbon time required
- **Rate:** Competitive for experience level — please include your expected monthly rate
- **Tools:** Google Workspace, AI tools, messaging app (Slack/Signal/whatsapp), task management tool (Notion)
- **Payment:** Bi-weekly, via Wise or equivalent

## How to Apply

**Step 1:** Send me a brief message covering: (please create a loom video addressing me by name)
1. Your relevant experience (keep it to 3-4 sentences)
2. Why this role appeals to you specifically
3. Which AI tools you use daily and how they fit into your research workflow (be specific)
4. Your expected monthly rate for full-time (40 hours/week)

---

*I respond to every serious application. If you put in the effort on the test task, you'll hear back within 48 hours.*

SKILL REQUIREMENT

Data Entry AI Tools Research

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Personal Research & Executive Support Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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