Sales Support Virtual Assistant – Bullpen Team (Promotional Products / Branded Merch)

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: TYPE OF WORK

Full Time

: SALARY

Php ?45,000 – ?57,000 per month

: HOURS PER WEEK

40

: DATE UPDATED

Apr 18, 2026

JOB OVERVIEW

About the Role
We are looking for a dependable, detail-oriented Virtual Assistant to provide dedicated selling support to two members of our Bullpen sales team. Our company operates in the promotional products and branded merchandise (swag) industry. You will act as the behind-the-scenes operational backbone, primarily handling order management and sales-administration tasks inside our core platform, commonsku.

This role is not client-facing at the start, but may evolve to include light client communication as you grow with the team. The goal is simple: keep the sales team focused on selling while you make sure every order, quote, and follow-up runs smoothly and accurately.

Key Responsibilities
- Create, update, and manage purchase orders (POs), sales orders, and production timelines inside commonsku
- Accurately enter and maintain customer data, product details, artwork, and order specifications
- Track orders from quote ? PO ? production ? delivery; proactively follow up with suppliers/vendors
- Prepare and format quotes, order confirmations, and supporting documents
- Keep CRM records clean and up-to-date; run basic sales reports when requested
- Handle day-to-day sales admin (email organization, file management, data entry, calendar coordination)
- Assist with product research, supplier sourcing, or any ad-hoc requests from the two supported sales reps
- Help document and improve repeatable processes to make the Bullpen team more efficient

Required Skills & Qualifications
- 1+ years of experience as a Virtual Assistant, sales support, order processor, or administrative assistant
- Strong familiarity with order-management or CRM platforms (experience with commonsku is a big plus, but we will provide full training)
- Excellent written and spoken English
- Extremely detail-oriented with strong organizational and multitasking skills
- Proficient in Microsoft 365
- Reliable high-speed internet, quiet workspace, and a modern computer setup
- Self-motivated, proactive, and comfortable working independently with minimal daily supervision
- Ability to work in a US time-zone overlap

Preferred (but not required)
- Previous experience in the promotional products, branded merchandise, or e-commerce/swag industry
- Comfortable transitioning into occasional client-facing tasks (emails, status updates) in the future

What We Offer
- Competitive hourly or monthly rate (commensurate with experience)
- Paid training on commonsku and our internal processes
- Opportunity for long-term growth and increased responsibility (including client interaction)
- Direct support to only two sales professionals — focused, low-chaos role
- Collaborative, supportive team environment

If you thrive on accuracy, enjoy making complex order workflows run like clockwork, and want to be a key player in a growing promotional products company, we’d love to hear from you.

To Apply Please send your resume + a short note (or 1-minute video) telling us:
- Your experience with order management / CRM systems
- Why you’re interested in the promotional products industry
- Your availability for US time-zone overlap

We review applications quickly and will move fast with the right candidate. Looking forward to welcoming you to the Bullpen team!

SKILL REQUIREMENT

Sales Support Microsoft 365 Order Tracking

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Sales Support Virtual Assistant – Bullpen Team (Promotional Products / Branded Merch)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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