Virtual Assistant

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: TYPE OF WORK

Full Time

: SALARY

$800-$1100USD/mo

: HOURS PER WEEK

40

: DATE UPDATED

Apr 6, 2026

JOB OVERVIEW

FULL-TIME VIRTUAL ASSISTANT NEEDED
Social Media | Medical License Admin | APP Coordination | Telemedicine Scheduling | Bookkeeping

=============================================================================
POSITION OVERVIEW
=============================================================================

Position: Virtual Assistant (Full-Time)
Location: Remote (Philippines-based preferred)
Schedule: 40 hours/week, Monday-Friday
Required Overlap: 3-4 hours with US Eastern business hours (9 AM - 5 PM ET)
Start Date: ASAP with paid 1-week trial period
Salary: $800-1,100 USD/month + 13th month bonus

=============================================================================
ABOUT THE EMPLOYER
=============================================================================

I'm Edwin Wu, a physician and entrepreneur building WedgeKit, a startup validation platform. I need a reliable, detail-oriented virtual assistant to take ownership of five critical business areas. This is a long-term position for someone ready to grow with the business.

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KEY RESPONSIBILITIES (5 MAIN AREAS)
=============================================================================

AREA 1: SOCIAL MEDIA MANAGEMENT
- Set up and manage WedgeKit brand accounts on: Twitter/X, Facebook, Instagram, LinkedIn, Reddit, Google Ads, TikTok, and Metricool
- Schedule and publish content using Metricool across all platforms
- Monitor engagement, respond to comments and DMs
- Create basic graphics using Canva (templates provided)
- Track and report on ad performance weekly
- Grow follower base through organic engagement strategies

AREA 2: MEDICAL LICENSE ADMINISTRATION
- Maintain master tracker of all active US state licenses with renewal dates, CE requirements, and status
- Set up renewal reminders (90+ days before expiration)
- Communicate with US Healthcare Licensing (Amy Weber's team) via email
- Coordinate renewals, follow up on pending items, relay questions
- Flag upcoming deadlines, missing documents, or issues
- Keep organized records in Google Drive

AREA 3: BOOKKEEPING - QUICKBOOKS ONLINE
- Set up QuickBooks Online from scratch: chart of accounts, bank/credit card connections, categories
- Categorize and reconcile transactions weekly
- Generate and send invoices as needed
- Track business expenses and receipts
- Prepare basic monthly financial summaries (P&L, expense breakdown)
- Coordinate with CPA/accountant at tax time

AREA 4: CALENDAR MANAGEMENT & APP COORDINATION
- Manage Google Calendar: schedule meetings, block clinical time, prevent conflicts
- Schedule and send invites for required monthly supervisory meetings with APPs (Advanced Practice Providers)
- Send meeting agendas and follow-up action items
- Handle rescheduling across time zones
- Maintain tracker of state-specific supervisory requirements
- Track chart review completion per state per cycle
- Correspond with APPs for routine administrative matters
- Keep organized records of reviews, meeting notes, correspondence in Google Drive

AREA 5: TELEMEDICINE SCHEDULE MANAGEMENT
- Manage availability and shift schedule across multiple telemedicine platforms
- Prevent double-booking by cross-referencing schedules and syncing with master calendar
- Pick up, drop, or swap shifts as directed
- Communicate with platform scheduling teams when needed
- Track platform-specific requirements (credentialing status, deadlines, minimum hours)
- Provide weekly schedule summary every Monday

=============================================================================
TOOLS YOU'LL USE
=============================================================================

- Metricool (content scheduling)
- Meta Business Suite
- Google Ads & TikTok Ads
- QuickBooks Online
- Google Calendar & Google Workspace
- Slack/Email
- Telemedicine platforms
- Canva (for basic graphics)

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MUST-HAVE REQUIREMENTS
=============================================================================

- 3+ years experience as a virtual assistant or in a similar administrative role
- Hands-on experience with QuickBooks Online (setup and daily use)
- Experience managing social media accounts for a business (not just personal)
- Excellent written English - you'll email US-based professionals on my behalf
- Highly organized with strong attention to detail (compliance deadlines are critical)
- Experience with calendar management and scheduling across multiple platforms/time zones
- Comfortable corresponding with healthcare professionals in a professional tone
- Available for at least 3-4 hours overlap with US Eastern business hours
- Reliable internet connection and own computer

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NICE-TO-HAVE QUALIFICATIONS
=============================================================================

- QuickBooks ProAdvisor certification
- Experience with Meta Business Manager and ad account setup
- Familiarity with US healthcare licensing, credentialing, or physician supervision
- Experience with Canva, Metricool, or similar scheduling tools
- Experience with telemedicine platforms or healthcare scheduling systems
- Startup or entrepreneurial experience

=============================================================================
SCREENING QUESTIONS - PLEASE ANSWER ALL 8
=============================================================================

1. Brief introduction about yourself and your relevant VA/admin experience

2. Describe your QuickBooks Online experience. Have you set it up from scratch before? What types of businesses have you done bookkeeping for?

3. Which social media platforms have you managed for a business, and what tools did you use for scheduling?

4. Have you ever tracked deadlines or renewals (licenses, permits, subscriptions, etc.) for a client? How did you organize it?

5. Have you managed a calendar for someone who works across multiple platforms or locations? How did you prevent scheduling conflicts?

6. Have you ever corresponded with medical professionals or healthcare staff on behalf of a client? If so, describe the context.

7. What are your available working hours in Philippine time, and how many hours overlap with US Eastern (9 AM - 5 PM ET)?

8. Your expected monthly salary in USD

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WHAT YOU'LL GET
=============================================================================

- Competitive salary with annual review
- 13th month bonus (December)
- Paid Philippine holidays
- Paid sick and vacation days (after trial period)
- Variety of work - no two days are the same
- Room to grow as the business scales
- Long-term career opportunity

=============================================================================
HOW TO APPLY
=============================================================================

Please answer all 8 screening questions above in your application. Important: Include the words "Bandana Pineapple" in your subject line of your reply. Not including these words will result in our disregard of your application. Include a brief introduction about yourself and your relevant experience.

I am looking for a start date of next week so time is of the essence.

If we're a good fit, I'll schedule a short video call and offer a paid 1-week trial so we can both ensure it works well.

I review every application carefully.

Contact: Edwin Wu
----------

SKILL REQUIREMENT

Social Media Management Calendar Management Online Bookkeeping

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Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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