Government Contracting Virtual Assistant

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: TYPE OF WORK

Full Time

: SALARY

$5-$8/hour

: HOURS PER WEEK

40

: DATE UPDATED

Apr 3, 2026

JOB OVERVIEW

Government Contracting Virtual Assistant

**Company:** Arve — European Hair House
**Location:** Remote (Company based in USA)
**Type:** Part-Time to Full-Time (with potential to grow)
**Rate:** $5–$8/hour depending on experience (negotiable for strong candidates)

---

## About Us

Arve — European Hair House is a luxury hair product company based in New York City. We specialize in premium European hair extensions and hair care products. We are expanding into government contracting to supply grooming supplies, hair products, and hygiene kits to federal, state, and local government agencies.

We're looking for a sharp, detail-oriented Virtual Assistant who has experience in U.S. government contracting to help us navigate this space and start winning contracts.

---

## What You'll Be Doing

** ---------- & Registration**
- Register and maintain our company profile on ----------
- Obtain and manage our Unique Entity Identifier (UEI)
- Ensure correct NAICS codes are listed (446120, 424210, and any other relevant codes)

**Certifications**
- Research and apply for WOSB (Women-Owned Small Business) certification
- Identify and apply for any additional certifications that would give us a competitive advantage (M/WBE, SBA 8(a), HUBZone, etc.)

**Opportunity Research & Monitoring**
- Daily monitoring of government procurement portals including ---------- , ---------- , GovWin, GSA Advantage, NYC PASSPort, and NJ eProcurement
- Identify RFPs, RFQs, and contract opportunities for grooming supplies, hygiene products, and hair care
- Flag high-potential opportunities and provide a summary with deadlines

**Bid & Proposal Support**
- Assist with assembling proposal documents and compliance checklists
- Help draft capability statements and past performance narratives
- Prepare pricing sheets and required submission documents
- Ensure all proposals meet formatting and submission requirements

**Organization & Tracking**
- Maintain a contract pipeline tracker (opportunities found, bids submitted, status updates, award notifications)
- Track all deadlines and ensure nothing is missed
- Register the company on additional state and city vendor portals as needed

**Vendor Portal Management**
- Register and manage profiles on GSA Advantage, NYC PASSPort, NJ eProcurement, and other relevant portals
- Keep all registrations current and renewed on time

---

## Who You Are

**Required:**
- Proven experience working with ---------- and U.S. government procurement portals
- Understanding of the federal contracting process (RFPs, RFQs, solicitations, FAR basics)
- Experience identifying and tracking government contract opportunities
- Strong organizational skills — you don't miss deadlines
- Excellent written English
- Self-motivated and able to work independently with minimal supervision
- Reliable internet connection and availability during U.S. business hours (EST) for at least a few overlapping hours

**Preferred:**
- Experience helping a business win or bid on a government contract
- Familiarity with WOSB, M/WBE, SBA 8(a), or HUBZone certification processes
- Experience writing or assembling government proposals
- Knowledge of GovWin, GSA Advantage, or state/city procurement portals
- Background in product-based businesses (beauty, grooming, consumer goods is a plus)

---

## Why Work With Us

- Be part of a growing luxury brand with big ambitions — we're targeting $1M in revenue within our first year
- Long-term, ongoing role — this is not a one-off project
- Opportunity to grow with the company as we scale our government contracting operations
- Work directly with the founder — your input and expertise will be valued
- Flexible schedule with room to increase hours as we land more contracts

---

## To Apply

Please send a message with:

1. **Your experience with ---------- and government contracting** — be specific about what you've done (registrations, bid support, proposal writing, etc.)
2. **An example of a government contract or bid you helped with** — what was the outcome?
3. **Your available hours per week and your hourly rate**
4. **How soon you can start**

We're looking to hire quickly, so if this sounds like a fit, don't wait — reach out now.

SKILL REQUIREMENT

English Proficiency

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Government Contracting Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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