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TYPE OF WORK
Full Time
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SALARY
$450/month
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HOURS PER WEEK
45
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DATE UPDATED
Apr 3, 2026
## **Job Description: Bookkeeper / Project Accountant**
We are a specialized electrical subcontracting firm seeking a detail-oriented **Bookkeeper/Project Accountant** to manage our financial operations. Because we operate on a project-to-project basis, we need someone who understands the nuances of construction accounting, specifically within the **QuickBooks Desktop** environment.
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### **Core Responsibilities**
* **QuickBooks Management:** Maintain accurate financial records using **QuickBooks Desktop**, ensuring all entries are categorized by specific project/job.
* **Project Invoice Management:** Oversee the full lifecycle of project billing; receive, verify, and enter all project-related invoices accurately.
* **Contract Administration:** Prepare and review subcontracting agreements and work orders to ensure terms align with project requirements.
* **Pay Applications:** Prepare and submit monthly **Applications for Payment** (Pay Apps), including all necessary lien waivers and supporting documentation.
* **Bid Coordination:** Assist the engineering and management teams by organizing financial data for project bids and tracking estimated vs. actual costs.
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### **Requirements & Qualifications**
* **Software Expertise:** Mastery of **QuickBooks Desktop** is mandatory. Experience with the "Job Costing" features is a significant plus.
* **Construction Accounting Knowledge:** Familiarity with the subcontracting industry, including an understanding of retainage, overhead, and project-based billing.
* **Document Review:** Ability to carefully review contracts and legal documents for accuracy before execution.
* **Organizational Prowess:** Must be able to juggle multiple projects simultaneously without losing track of individual project budgets.
* **Communication:** Ability to coordinate effectively with project managers, vendors, and general contractors regarding payment status and contract terms.
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### **What We Are Looking For**
* **Precision:** In the world of sub-contracting, a small error in a Pay App can delay a large payment. We need someone with a "measure twice, cut once" mentality toward data entry.
* **Proactive Problem Solving:** You should be comfortable identifying discrepancies between project bids and actual invoices before they become issues.
* **Industry Savvy:** Someone who understands the flow of a construction project—from the initial bid to the final punch list and closeout.
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### **Why Join Our Team?**
You will be a vital part of our back-office engine. While our engineers build the systems, you will ensure the business remains financially healthy and organized. We offer a stable, professional environment where your expertise in construction finance will be truly valued.
