Knowledge Base & Data Organization Specialist (Remote)

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: TYPE OF WORK

Full Time

: SALARY

Salary Ranges from $1.3 - $2.5 hour

: HOURS PER WEEK

TBD

: DATE UPDATED

Apr 3, 2026

JOB OVERVIEW

???? Knowledge Base & Data Organization Specialist (Remote)

**Company:** BITS of Tampa Bay
**Location:** Remote (Philippines preferred)
**Job Type:** Full?Time or Part?Time (to start)
**Schedule:** Flexible, but consistent daily progress required
**Pay:** Competitive (based on experience and accuracy)

---

## ???? ABOUT THE ROLE

We are hiring a **detail?oriented Knowledge Base & Data Organization Specialist** to help us build a **centralized strategy and intelligence library** used for:

- Business strategy development
- AI agent systems
- Automation and decision?support tools

This is **not creative writing** and **not general VA work**.
This role is about **accuracy, structure, and consistency**.

You will be responsible for organizing, tagging, and maintaining text?based data (strategies, chats, frameworks, prompts) inside Microsoft 365 tools so they can be safely used by AI systems in the future.

---

## ? WHO THIS ROLE IS PERFECT FOR

You will do very well in this role if you:
- Like **clear instructions and repeatable processes**
- Are comfortable handling **large amounts of organized text**
- Pay close attention to details
- Follow rules exactly as written
- Prefer structured work over creative work
- Can move quickly **without cutting corners**

---

## ? THIS ROLE IS NOT FOR YOU IF

- You guess when unsure instead of flagging issues
- You prefer creative or design?focused tasks
- You dislike documentation or structured data
- You need constant supervision to stay on task

---

## ???? YOUR MAIN RESPONSIBILITIES

- Upload strategy assets and chat transcripts into Microsoft SharePoint
- Apply **strict formatting and naming conventions**
- Tag each file using predefined categories and metadata
- Ensure **version control** (never overwrite files)
- Preserve **original content exactly as provided**
- Add summaries and notes **without changing source material**
- Flag unclear or conflicting information (do not guess)
- Maintain a clean, audit?ready knowledge library

---

## ???? TOOLS YOU WILL USE

- Microsoft SharePoint
- OneDrive
- Microsoft Word (and/or Markdown format)
- Microsoft Teams (for instructions)

? All tools will be provided
? No paid software required on your side

---

## ???? REQUIRED SKILLS & QUALIFICATIONS

**Required**
- Strong written English (reading comprehension more important than writing style)
- Experience with **data entry, documentation, or knowledge management**
- Excellent attention to detail
- Ability to follow written SOPs exactly
- Comfortable working independently

**Nice to Have (Not Required)**
- Experience with SharePoint or document libraries
- Familiarity with tagging, categorization, or research work
- Experience working with structured content (guides, SOPs, manuals)

---

## ? PERFORMANCE EXPECTATIONS

To succeed in this role, you must:
- Maintain **high accuracy**
- Work consistently (daily progress expected)
- Ask questions by flagging notes — **not by stopping work**
- Protect data integrity at all times

Speed matters — but **accuracy is non?negotiable**.

---

## ???? APPLICATION INSTRUCTIONS (VERY IMPORTANT)

To apply, please include:

1. A short paragraph explaining your experience with:
- Data entry
- Documentation
- Organized text or systems work

2. Your answer to this question:
> *“Why is it important not to overwrite or delete original data when building a knowledge library?”*

3. Confirmation of the following statement:
> “I am comfortable following strict instructions and focusing on accuracy over creativity.”

Applications without these items **will not be reviewed**.

---

## ???? GROWTH OPPORTUNITY

This role can expand into:
- Quality control
- Knowledge governance
- AI?support operations
- Higher?responsibility system roles

High performers will be trusted with more responsibility.

---

## ? FINAL NOTE

This is a **long?term system build**, not a one?time task.
If you enjoy **organized, rule?based work that directly supports advanced AI systems**, we want to hear from you.

SKILL REQUIREMENT

Data Entry Data Engineering Analytics - Data Factory

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Knowledge Base & Data Organization Specialist (Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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