Part-Time Bookkeeper

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: TYPE OF WORK

Part Time

: SALARY

200-300/month depending on skills

: HOURS PER WEEK

20

: DATE UPDATED

Apr 1, 2026

JOB OVERVIEW

We are seeking a highly reliable and detail-oriented Part-Time Bookkeeper with strong, hands-on experience in Accounts Receivable (A/R). This role is critical to our operations, and expert-level experience using QuickBooks Online (QBO) and ---------- is required. You will support accounting across multiple entities, handling weekly bookkeeping, month-end close, billing, and reporting tasks, while working closely with the owner and accounting team to ensure financial records are accurate, timely, and actionable.

Key Responsibilities
1. Weekly Bookkeeping
Categorize and record transactions in QuickBooks Online (QBO)
Import and reconcile transactions (bank, credit cards, Upwork, etc.)
Attach supporting documents (statements, receipts)
Resolve uncategorized and misclassified transactions
Maintain clean and organized books

2. Month-End Close Support
Prepare and post journal entries (payroll, accruals, distributions)
Book revenue and expense accruals (with approval)
Reconcile key accounts (bank, clearing, payroll liabilities, etc.)
Review and clean A/R and A/P balances (strong focus on A/R accuracy)
Assist in finalizing financials after Budget vs. Actual review
Lock periods in QBO after completion

3. Billing & Accounts Receivable (A/R) – HIGH PRIORITY
Manage full A/R cycle using QuickBooks Online and ----------
Send invoices for completed projects (weekly)
Process billing for ongoing work (monthly, with approval)
Monitor A/R aging and proactively follow up on outstanding invoices
Handle non-recurring invoices and special billing cases
Coordinate with team to identify all billable items
Track and reconcile referral fee payments
Ensure accurate revenue recognition and timely collections

4. Reporting & Analysis
Prepare and review:
Profit & Loss
Balance Sheet
Cash Flow reports
A/R and A/P aging
Support Budget vs. Actual analysis
Share key reports with team and flag discrepancies

5. Payroll Support
Process payroll adjustments (for non-autopay employees)
Track employee absences and vacation usage
Submit monthly absence reports for payroll processing
Ensure payroll-related journal entries are properly recorded

6. Coordination & Communication
Communicate with tea ---------- mbers via Slack/Zoom
Proactively flag issues, missing information, or inconsistencies
Collaborate with owner for approvals and final reviews

Requirements (MANDATORY)
Proven, hands-on experience managing A/R in both QuickBooks Online AND ----------
Strong understanding of bookkeeping fundamentals (accruals, reconciliations, A/R, A/P)
High attention to detail and organization
Ability to follow structured processes and checklists
Comfortable working with Google Sheets and shared documents
Good written English communication

Nice to Have
Experience in multi-entity or multi-location accounting
Familiarity with project-based billing
Experience working in a remote team environment

Work Structure
Part-time (flexible hours, with some deadline-driven tasks)
Weekly and monthly deliverables with clear timelines
Close collaboration with owner and accounting team

What Success Looks Like
Books are consistently clean and up to date
Month-end close is completed accurately and on time
A/R is actively managed with timely collections and minimal aging issues
Billing is accurate and aligned with operations
Minimal follow-ups required from management

If you are both action driven, and have a great attention to detail we would get on a call with you to discuss this further. To make sure you've read this post, when applying start your proposal with the word "inspire", indicating relevant experience, skills and tools.

SKILL REQUIREMENT

Accounts Receivable Quickbooks

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Part-Time Bookkeeper

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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