No-Code Automation Specialist — Make.com / Airtable / Softr

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: TYPE OF WORK

Any

: SALARY

$10 - $15 an hour

: HOURS PER WEEK

30

: DATE UPDATED

Apr 1, 2026

JOB OVERVIEW

ABOUT US
We're a boutique digital studio based in New Zealand, building a purchaser portal product for residential property developers. The platform takes buyers from contract signing through to homeownership — automated construction updates, document delivery, settlement preparation, handover, and post-settlement defect management.
The architecture is fully designed. We now need someone to help us build it.

ABOUT THE ROLE
This is a hands-on build role. You'll be working through a documented set of automation flows, connecting our tools, and making sure data moves cleanly between systems at the right time.
The stack is defined. The flows are mapped. We need a specialist who can translate specs into working builds — without needing their hand held on every step.
This is project-based to start, with strong potential for ongoing work as we replicate the system across additional property developments.

WHAT YOU'LL BUILD
---------- — this is the core of the role
We have 9 automation flows designed and documented. You'll build them, test them, and write the SOPs. Triggers come from Airtable (record changes, checkbox ticks, date-based watches). Actions connect to Resend (transactional email), HubSpot, Softr, and PandaDoc.
Examples of flows you'll build:

Purchaser onboarding (portal access ? welcome email ? CRM record creation)
Milestone update triggers (checkbox tick ? personalised email ? portal stage update)
Document distribution (visibility flag ? email notification or signature request)
Settlement preparation sequence (date-based drip: 14 days, 7 days, 1 day)
Issue submission routing (form ? acknowledgement email ? internal alert)
Handover trigger (milestone ? portal unlock ? welcome home email)

Airtable
The primary database. You'll help us refine table structure, configure views, and build formula fields. Everything downstream depends on clean data here — structure matters more than speed.
Resend (transactional email)
Our outbound email layer. You'll connect Resend to Make triggers, configure dynamic variables (purchaser name, development, unit number, dates), and test delivery. Some templates will need prompt logic for AI-generated personalisation — you'll help wire that up.
Prompt logic / AI integration
Some flows include a Claude step for things like issue summaries and email draft generation. You'll help configure the prompt inputs, test outputs, and make sure they sit cleanly inside the automation flow.
Documentation
Every flow you build needs a clear SOP in Notion. We work async — if it's not documented, it doesn't exist.

THE RIGHT PERSON
You're a strong fit if you:

Have built complex, multi-step ---------- scenarios from scratch — not just tweaked templates
Are comfortable in Airtable as a relational database (linked records, rollups, formulas, filtered views, Watch Records module)
Understand transactional email mechanics — triggers, variable injection, delivery logic, error states
Can read a written spec or flow diagram and build from it without constant back-and-forth
Work async-first, document as you go, and flag blockers early rather than quietly
Ask good questions before starting, not after building the wrong thing

Bonus (not required, but valued):

Experience with HubSpot (contacts, pipelines, email templates)
Experience with Softr or similar no-code portal builders
Experience with PandaDoc (templates, tokens, webhooks)
Experience with Resend specifically (not just general transactional email)

WHAT THIS IS NOT

Not a development role — no coding required (though comfort with HTML/CSS in email templates is a plus)
Not a design role — UI design is handled separately
Not a "figure it out from scratch" role — the architecture exists; we need someone who can build to spec

ENGAGEMENT DETAILS

Type: Project-based to start, strong potential for ongoing retainer
Location: Remote / fully async
Hours: Approximately 30–50 hours for the initial build phase
Timezone: NZ business hours overlap appreciated but not essential — we care about output, not online time
Communication: We use Notion for documentation and async updates

HOW TO APPLY
To be considered, please answer these four questions in your application:

---------- example — describe the most complex scenario you've built. What triggered it? What did it do? How many steps/modules? What was the outcome?
Airtable depth — rate yourself (beginner / intermediate / advanced) and give one specific example of a relational structure you've built or configured.
Transactional email — which tools have you worked with (Resend, Postmark, Mailgun, HubSpot, other)? Describe one flow where email was triggered by a data event.
Softr- Do you have experience?
Rate and availability — your hourly rate or preferred engagement model, and your current availability.

Applications without a ---------- example will not be shortlisted.

SKILL REQUIREMENT

Airtable Web Design & Page Layout Make.com

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Job Post	Reporter	Rank	Reason	Date

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No-Code Automation Specialist — Make.com / Airtable / Softr

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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