Construction Administration

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TYPE OF WORK

Full Time

SALARY

$750/month

HOURS PER WEEK

40

DATE UPDATED

Mar 31, 2026

JOB OVERVIEW

We are seeking an experienced Virtual Assistant to handle construction administration, allowing our Project Managers to focus on site and technical work. You will support projects from pre-construction through to CCC and the 12-month maintenance period.

Key Responsibilities :
Maintain project data (HUB, GJ 5.0) and organise digital job files
Prepare and file construction documents (reports, approvals, variations, H&S, etc.)
Lodge and track utility applications and follow up with providers/subcontractors
Prepare and submit CCC applications, track inspections, and maintain status logs
Monitor and follow up outstanding documentation (e.g. PS3/PS4, insurances)
Manage 12-month maintenance requests, assign tasks, and track completion
Assist with H&S admin and maintain accurate records
Provide weekly admin reports (CCC, maintenance, outstanding items)

Requirements :
Excellent English communication (written and spoken)
Strong admin experience (construction/property preferred)
Highly organised, detail-oriented, able to manage multiple projects
Proficient in Google Workspace, spreadsheets, and CRM systems
Knowledge of NZ council processes is a plus (training can be provided)
Available to overlap with NZ business hours

Personal Attributes :
Proactive, reliable, and process-driven
Professional communicator with clients and stakeholders
Willing to learn and grow long-term with the team

Note
This is a non-technical role focused on admin, coordination, and follow-ups. The goal is to become a key admin support across projects, CCCs, and maintenance.

SKILL REQUIREMENT
Administrative Management Organization English Proficiency
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