Marketing & Administrative Virtual Assistant

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: TYPE OF WORK

Full Time

: SALARY

$5.50 - 6.50 USD

: HOURS PER WEEK

40

: DATE UPDATED

Mar 30, 2026

JOB OVERVIEW

Real Estate Brokerage – Remote (Philippines)

Reports To: Marketing Manager / Broker / Team Lead

Role Overview
We are seeking a detail-oriented Virtual Assistant based in the Philippines to support our
real estate brokerage with marketing execution, administrative coordination, and project
organization.
This role focuses on executing marketing tasks, organizing content, managing listings,
and assisting with administrative workflows.
This position does NOT involve marketing strategy or creative direction. All direction and
materials will be provided by the team.
The ideal candidate is organized, reliable, tech-savvy, and comfortable managing multiple
small tasks throughout the day.

Core Responsibilities
Social Media Posting & Scheduling
Assist with executing the brokerage’s social media presence.
Tasks include:
? Schedule posts on Instagram, Facebook, LinkedIn, and TikTok
? Upload listing posts, reels, and property photos
? Tag agents, collaborators, and locations
? Add provided captions and hashtags
? Schedule stories and promotional posts
? Ensure posts follow the content calendar

Listing Marketing Support
Assist with preparing and organizing marketing for property listings.
Tasks include:
? Upload listing photos and videos to folders
? Organize property marketing assets
? Create basic listing flyers using templates
? Format listing information for marketing materials
? Upload listing information to websites or marketing platforms
? Coordinate listing content with the team

CRM & Lead Management
Help maintain the brokerage’s contact and lead system.
Tasks include:
? Update contacts in the CRM
? Enter new leads into the database
? Organize contact lists
? Tag and categorize leads
? Maintain clean and organized client records

Email & Inbox Assistance
Support with administrative email management.
Tasks include:
? Monitor marketing and general inquiry inboxes
? Organize emails into folders
? Flag important client or listing inquiries
? Send templated responses when directed
? Forward requests to the correct tea ---------- mber

Content & File Organization
Maintain organized marketing assets and documents.
Tasks include:
? Organize listing photos and videos in Google Drive / Dropbox
? Rename files according to naming standards
? Sort files by property address and project
? Maintain folders for active listings and marketing materials
Project & Task Coordination

Support the team with operational organization.
Tasks include:
? Update project boards (Trello / ClickUp / Asana)
? Track marketing tasks for listings
? Follow up with tea ---------- mbers on pending items
? Maintain checklists for listing marketing tasks

Tools You Will Use
? Google Workspace (Drive, Docs, Sheets, Gmail)
? Instagram / Facebook / LinkedIn / TikTok
? Meta Business Suite
? Canva (basic use for templates)
? CRM systems (HubSpot / Follow Up Boss / KV Core or similar)
? Trello / ClickUp / Asana
? Dropbox or Google Drive

Requirements
? Based in the Philippines
? Strong English written communication
? Excellent attention to detail
? Experience with social media posting and scheduling
? Comfortable using Google Workspace
? Reliable internet connection
? Able to follow instructions and complete tasks independently
? Strong organizational skills
Preferred Experience
(Not required but helpful)
? Experience supporting real estate agents or brokerages
? Familiarity with real estate listings and marketing
? Basic Canva experience
? Experience working with CRM systems

Important Clarification
This role focuses strictly on execution and administrative support.
The role does not include:
? Marketing strategy
? Brand strategy
? Ad campaign management
? Content strategy
? Sales

Example Weekly Tasks
A typical week may include:
? Schedule 15–25 social media posts
? Upload and organize listing photos/videos
? Create listing flyers using templates
? Update CRM with new leads
? Organize marketing folders
? Manage inbox responses
? Update task boards for current listings

Technical Requirements:
Windows 10/MAC or higher
At least 8 GB RA ---------- mory installed
At least 25 MBPS internet speed
Has back up computer/laptop
Has backup internet connection
Has backup power supply when there is power outage
A noise cancelling wired headset

SKILL REQUIREMENT

Real Estate Marketing Social Media Management Administrative Management

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Marketing & Administrative Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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