Property Management Operations Assistant (Entrata Experience Required)

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: TYPE OF WORK

Part Time

: SALARY

3.50

: HOURS PER WEEK

10

: DATE UPDATED

Mar 30, 2026

JOB OVERVIEW

About Us:
The Property Society is a modern property management company based in Austin, Texas, focused on delivering high-quality residential leasing and management services. We specialize in managing rental properties, optimizing occupancy, and providing seamless experiences for both property owners and residents. Our team leverages technology, efficient systems, and strong communication to scale operations and drive results.
As we continue to grow, we are seeking a detail-oriented and tech-savvy Virtual Assistant (Property Management) to support our daily operations and help streamline our systems.

Job Description:
YOU MUST HAVE EXPERIENCE USING THE SOFTWARE ENTRATA -- Entrata is a property management software ----- As a Virtual Assistant (Property Management), you will play a critical role in supporting leasing, operations, and administrative functions. You will be responsible for managing data, assisting with tenant and owner communications, and ensuring our property management systems are accurate and up to date.
This role requires strong attention to detail, excellent organizational skills, and hands-on experience with Entrata. Your work will directly impact operational efficiency and help ensure a smooth experience for both tenants and property owners.

Key Responsibilities:

Key Responsibilities:
Entrata System Management:
Maintain and update all property, tenant, lease, and vendor data within Entrata
Set up new vendor accounts and ensure proper documentation and categorization
Assist with onboarding new properties into Entrata, including full system setup and data accuracy
Manage offboarding of properties, ensuring clean data removal and proper account closure
Calendar & Operational Tracking:
Maintain internal calendars for critical deadlines, including rent collection cycles and property tax due dates
Track and monitor key operational timelines to ensure nothing is missed
Leasing & Delinquency Support:
Assist with leasing workflows using internal templates and processes
Track leasing performance and support leasing-related bonus structures
Monitor delinquency reports and assist with follow-ups and documentation
Lease & Data Audits:
Conduct regular lease audits to ensure accuracy of lease terms, dates, and financial data
Identify discrepancies and report issues for correction
Administrative & Financial Support:
Enter and categorize high-level invoices within Entrata
Assist with general administrative tasks such as form completion, documentation, and record keeping
Support insurance audits, renewals, and compliance-related paperwork
Hiring & Recruiting Support:
Post job listings for open roles
Review resumes and assist in screening candidates based on company criteria
Listing & Tenant Support:
Assist with managing rental listings across platforms (e.g., Zillow, ---------- )
Respond to basic tenant inquiries and support communication workflows
Process Improvement:
Identify inefficiencies in workflows and recommend improvements
Help standardize and document processes for scalability

Requirements:
Proven experience using Entrata (REQUIRED)
Previous experience in property management, real estate, or leasing support
Strong attention to detail and organizational skills
Excellent written and verbal communication skills
High level of comfort with technology and software systems
Ability to work independently and manage multiple tasks efficiently
Reliable internet connection and remote work setup

Preferred Qualifications:
Experience working as a virtual assistant for a U.S.-based company
Familiarity with platforms such as Zillow, ---------- , or similar listing services
Experience with property management workflows (leasing, maintenance, tenant relations)
Knowledge of basic accounting or rent tracking processes

What We Offer:
Competitive compensation based on experience
Opportunity to grow within a fast-scaling property management company
Long-term, stable remote position
Collaborative and supportive team environment
Exposure to U.S. real estate and property management operations

How to Apply:
If you are a detail-oriented and tech-savvy professional with Entrata experience and a background in property management, we’d love to hear from you.
Please send your resume and a brief introduction outlining your experience to ---------- with the subject line:
“Property Management Virtual Assistant Application –”

SKILL REQUIREMENT

Property Management Admin Data Processing Operation Management

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Property Management Operations Assistant (Entrata Experience Required)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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