REAL ESTATE VIRTUAL ASSISTANT (INBOX, CALENDAR, CRM & OPERATIONS)

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: TYPE OF WORK

Part Time

: SALARY

($300/mo, $5/hour)

: HOURS PER WEEK

15

: DATE UPDATED

Mar 30, 2026

JOB OVERVIEW

We are seeking a highly organized and proactive Virtual Assistant (Philippines-based) to support a growing real estate business.

This role includes email and calendar management, CRM organization, lead follow-up, and overseeing transactions from contract to close. You will play a key role in keeping the business running smoothly and ensuring no opportunities are missed.

This position will start part-time, with the opportunity to grow into a full-time role based on performance and business needs.

RESPONSIBILITIES
*Maintain daily Inbox Zero and organize email communication
*Draft email responses on behalf of the principal
*Manage calendar, schedule appointments, and avoid conflicts
*Manage, create campaigns, and update CRM (currently Cloze CRM)
*Track and follow up on all leads to ensure nothing is missed
*Build and maintain follow-up systems, automations, and drip campaigns
Once this is in place, we can add...
*Oversee transactions from contract to close, including timelines, deadlines, and communication
*Coordinate with clients, agents, lenders, and attorneys throughout the transaction
*Ensure all key dates, documents, and steps are completed on time
* Pro Actively Research, Identify, & Learn ways to improve systems and efficiency

REQUIREMENTS
*Experience as a Real Estate Virtual Assistant
*Experience with email management and organization (Inbox Zero systems)
*Has a proven system and/or software they use to consistently maintain Inbox Zero
*Experience with a real estate CRM system, including automation and drip campaigns
*Experience managing or supporting contract-to-close transactions
*Understanding of scheduling tools such as Zoom Scheduler or similar platforms
*Strong organizational and time management skills
*Excellent written English
*Ability to manage multiple moving parts and deadlines
*Willingness to research, learn, and implement new software and tools to improve systems and efficiency
Proactive and solution-oriented mindset

NICE TO HAVE
Understanding of social media backend funnels for lead generation
Willingness to grow in this area

WORKING STYLE
Remote (Philippines-based)
Part-time to start (with opportunity to grow into full-time)
Must have some overlap with EST hours
Daily communication required

HOW TO APPLY
Please include:
*Your résumé
*Your experience with email and CRM management, and which CRM(s) you are familiar with
*The system or software you use to maintain Inbox Zero
*Examples of automations or drip campaigns you’ve built
*A short sample email response you would send to a client

SKILL REQUIREMENT

CRM Calendar Management Email Management

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REAL ESTATE VIRTUAL ASSISTANT (INBOX, CALENDAR, CRM & OPERATIONS)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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