Technical Operations VA (Google Sheets / AI / Process Tracking)

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: TYPE OF WORK

Full Time

: SALARY

$700 - $1100

: HOURS PER WEEK

44

: DATE UPDATED

Apr 8, 2026

JOB OVERVIEW

We are hiring a full-time Technical Operations VA to support a live manufacturing operations environment.

This is NOT a generic VA role.

You will help maintain structured operational control across production, quality, supply chain, hiring support, and execution reporting. You must be comfortable working with Google Sheets, Google Docs, email-based updates, structured trackers, follow-ups, and AI tools such as ChatGPT or Claude.

Your role is to help keep operational information clean, current, structured, and decision-ready.

Core responsibilities:
- Maintain and update Google Sheets trackers, action logs, exception logs, and status registers
- Review emails, notes, and documents, then extract key updates into structured formats
- Support daily and weekly operations reporting
- Track open items, follow-ups, blockers, deadlines, and next actions
- Prepare clean summaries for management review
- Organize SOPs, templates, folders, naming conventions, and document control
- Support hiring / onboarding admin tracking when needed
- Use AI tools to help draft summaries, convert notes into structured outputs, and improve admin speed
- Support light automation admin work if experienced with Zapier, Make, Google Apps Script, or similar tools

What we need:
- Excellent written English
- Strong Google Sheets and Google Docs skills
- Very strong attention to detail
- Able to follow structured instructions precisely
- Able to think in terms of status, risks, owners, deadlines, and next actions
- Comfortable handling repetitive tracking work without losing accuracy
- Reliable internet and work setup
- Able to overlap at least 4 hours with Singapore business hours, Monday to Friday

Strong advantage if you have experience in any of the following:
- Operations support
- Project coordination
- Manufacturing / engineering admin support
- QA / document control / compliance admin
- AI tools for workflow support
- Zapier / Make / Google Apps Script / basic automation

This role is best for someone who is highly organized, technically comfortable, fast with documentation, and able to keep multiple workstreams clean and updated.

This role is NOT suitable for:
- Social media VAs
- Appointment setters
- Pure customer service profiles
- General admin applicants with weak spreadsheet skills
- Applicants who are not comfortable with structured reporting

To apply:
1. Start your application with the words: CONTROL LAYER
2. Briefly describe one example where you maintained a tracker, dashboard, or process log
3. Confirm your level in Google Sheets, Google Docs, and AI tools
4. Confirm your internet speed and your available working hours in Philippine time
5. Confirm whether you have any experience supporting operations, project coordination, quality, engineering, or process-driven teams

We are looking for someone reliable, structured, and long-term.

SKILL REQUIREMENT

Google Workspace Make.com AI Automation

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Technical Operations VA (Google Sheets / AI / Process Tracking)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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