Real estate assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

3-6 hourly

: HOURS PER WEEK

25

: DATE UPDATED

Mar 27, 2026

JOB OVERVIEW

We are a growing real estate team based in Rochester, Minnesota (Team Lead + 2 agents). Our focus is consistent lead generation, strong client relationships, and operational excellence.

We are looking for a high-level, proactive Virtual Assistant who can take ownership of systems, marketing, and client experience. This is a long-term role with growth opportunities.

Your Role
1. CRM & Database Management
Manage and maintain CRM (you may recommend your preferred system)
Keep all contacts updated and organized
Track follow-ups and client activity
Maintain and monitor the client mailing list
Follow up with clients via Homebot (identify and engage likely movers)
2. Lead Generation & Engagement
Generate leads via Facebook, Instagram, and online platforms
Respond to all >Facebook comments and messages daily
Nurture leads and book appointments
Ensure consistent daily follow-up
3. Social Media & Content Marketing
Create and post:
Daily Google Business posts
Social media content (Facebook, Instagram, LinkedIn)
Blog-style posts across platforms
Share local community events regularly
Respond to Google reviews
Use Canva for all graphics, posts, and marketing materials
4. Email & Client Communication
Send monthly canned email campaigns to client database
Assist with client communication and engagement campaigns
5. Print Marketing & Outreach
Design postcards (using Canva)
Coordinate mailing to farm area 6x per month
6. Transaction & Operations Support
Track all transactions in a spreadsheet
Maintain commission and closing totals
Log and organize daily business expenses
Provide reminders for important contract timelines and deadlines
Order key tags for closings
Order closing gift boxes
7. Client Experience & Events
Plan and coordinate 4 client appreciation events per year
Send:
Closing anniversary cards
Birthday cards for all clients
Ensure consistent, high-quality client touchpoints
Requirements (Do NOT Apply If You Don’t Meet These)
Proven experience as a Real Estate Virtual Assistant
Experience working with US real estate teams
Strong written and spoken English
Experience with CRM systems (Follow Up Boss, KVCORE, etc.)
Strong organization and time management skills
Ability to manage multiple systems without supervision
Experience with Canva (required)
Work Hours
Must overlap at least 4 hours with CST (US Central Time)
Consistent and reliable schedule required
Application Instructions (Strict)
To apply, include:

Years of experience as a Real Estate VA
What CRM you recommend and why
A sample follow-up message to this lead:
“Hi, I’m thinking about buying in the next 6 months.”
A short sample social media post for a home listing
The word “Rochester” at the top of your application
Applications that do not follow instructions will not be considered.

What We’re Looking For
Proactive (you take initiative without being told)
Detail-oriented (nothing falls through the cracks)
Reliable (consistent daily execution)
Long-term mindset (not short-term freelancing)
Growth Opportunity
Increased hours and pay based on performance
Long-term, stable position with a growing real estate team
We are ready to hire the right candidate immediately.

Additional needs
**Needs and Tasks for VA
I am a team lead overseeing two agents. We are in Rochester, MN. I would like someone to create and log my daily expenses, and track our closings with transaction totals in an additional spreadsheet. I would like a reminder of the timelines for my real estate transactions. I want a daily Google post. I want someone to respond to each >Facebook comment I get, lead generation, a postcard designed and sent to my neighbors 6 times a month, and a blog post to my Facebook, Instagram, and LinkedIn socials. I would like a canned email sent to my clients every month. I would like my VA to follow up on my Homebot platform to all clients who are likely to move. I would like 4 client appreciation parties planned. I would like my client mailing list to be updated and monitored. I would like key tags orders for my closings, and I would like closing gift boxes ordered. I would like an anniversary card sent to every homeowner on the date of their closing. I would like a birthday card sent to every client. I would like local community events shared on my social media accounts. I would like my Google reviews to be responded to. I would like

SKILL REQUIREMENT

CRM Social Media Marketing Direct Mail Marketing

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0007
Controller Execution Time ( Jobseekers / Job )	0.0144
Total Execution Time	0.0158

GET DATA

No GET data exists

MEMORY USAGE

1,509,856 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Real-estate-assistant-1612094

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0084 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1612094 LIMIT 1
0.0009	SELECT * FROM `employers` WHERE `employer_id` = 918425 LIMIT 1
0.0010	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1612094 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-16',ej.date_added) duration_days, DATEDIFF('2026-04-16',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-16',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1612094'
0.0009	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1612094
0.0008	`UPDATE employer_jobs SET hit_counts = '*Mar-27-2026=317Mar-28-2026=253Mar-29-2026=64Mar-30-2026=91Mar-31-2026=70Apr-01-2026=40Apr-02-2026=20Apr-03-2026=14Apr-04-2026=1Apr-05-2026=4Apr-06-2026=4Apr-07-2026=10Apr-08-2026=5Apr-09-2026=3Apr-10-2026=1Apr-11-2026=1**Apr-16-2026=1' WHERE job_id= '1612094'`
0.0006	`UPDATE employer_jobs SET monthly_hits = '*Mar-2026=793*Apr-2026=104' WHERE job_id= '1612094'`
0.0013	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1612094' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1612094
0.0009	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '918425' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1776347202
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Real-estate-assistant-1612094
csrf-token	ed48681160adfdff95d97f9bc3fe889a

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.stage.app.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.136
HTTP_DNT

Real estate assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?