Help Run the Engine — Systems-Driven VA for a Fast-Moving Real Estate Brand

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: TYPE OF WORK

Part Time

: SALARY

5.00-6.50

: HOURS PER WEEK

15

: DATE UPDATED

Mar 26, 2026

JOB OVERVIEW

Remote | Long-Term Role | Operations & Systems VA

We’re looking for a highly organized, detail-driven Operations & Systems Virtual Assistant to help streamline and support a growing real estate business.

This is not a basic task-based role—it’s for someone who enjoys building systems, improving workflows, and creating efficiency behind the scenes. You’ll play a key role in scaling the business through process optimization, AI integration, and strong operational support.

If you love turning chaos into clarity and making things run smoothly, this role is for you.

You will support daily operations while improving and optimizing systems across the business. This includes researching and implementing AI tools to automate tasks, managing and maintaining the CRM (including tagging leads, updating notes, and ensuring data accuracy), organizing and tracking the lead pipeline, and executing follow-up systems. You’ll handle client communication with timely and professional responses, manage email, calendars, scheduling, and reporting, and keep files, spreadsheets, and documentation organized. You’ll also identify inefficiencies, recommend system improvements or automation solutions, and help coordinate workflows to ensure the business runs smoothly across all platforms.

Requirements :
Must be highly organized, detail-oriented, and tech-savvy, with experience using CRM systems like Follow Up Boss, HubSpot, or Salesforce. You’re comfortable learning new tools quickly and have a strong understanding of AI and automation tools—such as Zapier to improve workflows and efficiency. You communicate clearly, manage your time effectively, and stay proactive and solution-focused in a fast-paced environment. With 2+ years of experience in administrative, operations, or client-facing roles, you enjoy building and improving systems, maintaining SOPs, and keeping everything running smoothly using tools like Click up, Trello, Google Workspace or Microsoft Office.

How to Apply

Please include:

Your resume or relevant experience
A short message explaining why you’re a great fit
Your experience with systems, CRM, or operations
Your favorite productivity or AI tool

???? Include the word ORGANIZED at the end of your subject line.
Applications without this will not be reviewed

SKILL REQUIREMENT

Office and Administration Client Relationship Management AI Automation

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Help Run the Engine — Systems-Driven VA for a Fast-Moving Real Estate Brand

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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