Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

1000-1500/Month

: HOURS PER WEEK

40

: DATE UPDATED

Mar 25, 2026

JOB OVERVIEW

Who We Are:

Green Valley Contractors is a drywall and construction subcontractor based in Brookville, Indiana. We work across Indiana, Ohio, and Kentucky on residential and commercial projects — drywall, metal framing, acoustical ceilings, insulation, and finishing. The owner runs the company directly and is focused on building it out the right way.
What This Role Is

This is a direct assistant role to the owner. You help him stay organized, keep communication moving, and make sure nothing falls through. You will have access to his inbox, calendar, and business systems, and you are expected to manage them without being walked through every task.
If you do your job well, he spends less time chasing information and more time running the business. That is the whole point.

What You Own:

Inbox Management
You monitor, triage, and respond to the owner's email daily. You flag what is urgent, filter what is noise, draft responses when directed, and make sure nothing important sits unanswered. You maintain a clean inbox at all times.

Calendar and Scheduling
You own the owner's Google Calendar. You schedule and protect time for priority work, coordinate with external contacts, resolve conflicts before they happen, and make sure every meeting has what it needs to run clean.

Follow-Ups and Open Loops
This is the core of the role. You track every open item — outstanding emails, pending decisions, supplier orders, crew communications, vendor follow-ups — and you close them. You do not wait to be reminded. You bring items back to the owner when they need a decision and you execute the ones that are yours to close.

Phone and Text Management — OpenPhone
You manage the GVC business phone through OpenPhone. You answer and route inbound calls professionally, take clear messages and relay them immediately, monitor and respond to business text threads, and review voicemail transcripts daily.

You are the one of the first points of contact for anyone calling GVC and you represent the company accordingly.

Calls that require the owner get routed to him with context — not just a raw transfer. You tell him who is calling and what it is about before he picks up or calls back.

Systems and Information Organization
You maintain clean, organized records across Google Drive, ---------- , and PandaDoc. You document what needs to be documented, structure information so it can be found, and flag anything that looks disorganized before it becomes a problem.

Tools You Will Use Daily
• Google Workspace — Gmail, Google Calendar, Google Drive, Google Docs
• ---------- — project and operations management
• PandaDoc — estimates, contracts, and documents
• QuickBooks Online — invoicing support and records
• OpenPhone — business phone, inbound calls, texts, voicemail, and message relay
• Claude and ChatGPT — AI-assisted drafting, summarizing, and research
AI Tools
We use Claude and ChatGPT regularly — drafting emails, summarizing threads, pulling key information from documents, and speeding up research. You do not need to be an expert. You just need to have actually used these tools at work before and be comfortable using them daily.

What We Are Looking For
• Works without needing daily direction — you figure things out.
• Organized by default — you notice when things are a mess and you fix it.
• Communicates clearly and quickly — no long emails, no silence.
• Follows through — if you said you would handle it, it gets handled.
• Stays ahead of things — you flag problems before they land on the owner.
• Trustworthy with information — you understand what is internal and what is not.

A Few Things Worth Knowing Before You Apply
• This role runs with minimal oversight. If you need a lot of check-ins to stay on track, it probably is not the right fit.
• When something is unclear, we expect you to ask — not sit on it.
• The work changes day to day. A structured task list every morning is not how this runs.
• We use AI tools regularly. Some experience with them is required.
• Hours are 8am to 5pm US Eastern Time, Monday through Friday. That is a hard requirement.

----------------------------------------------------------------------------------------------------------------------

Send your application to ---------- with the subject line: EA Application — [Your Name].

Begin your message with the word STRUCTURE. Applications that do not include this word will not be opened.

Then answer the following — three sentences or less each:

Describe a specific system you have owned and improved in a previous role. What was broken, what did you do, and what was the result?
Walk me through how you manage follow-ups for someone else. What is your actual process?
What AI tools have you used in a real work context and what did you use them for?

Applications without STRUCTURE and all three answers will not be reviewed. Details, formatting, and completeness are part of the test.

SKILL REQUIREMENT

Monday Google Docs AI Tools

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Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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