Microsoft 365 Solutions Specialist (SharePoint, Teams & Governance)

*KINDLY READ THE JOB DESCRIPTION & THE APPLICATION INSTRUCTIONS CAREFULLY.*

About the Organization

EJF Real Estate Services and The Nabo Group are growing organizations focused on real estate investment and property/HOA management across multiple regions. Our operations rely heavily on structured document management, secure collaboration, and scalable systems to support property portfolios, boards, and internal teams.

We are undergoing a transformation to modernize and standardize our Microsoft 365 environment, with a strong focus on SharePoint Online, governance, and operational efficiency.

Overview

We are seeking an experienced Microsoft 365 Solutions Specialist (SharePoint, Teams & Governance) to design and implement a scalable, secure, and governance-driven collaboration environment tailored to a multi-entity real estate and property management organization within the Corporate IT Department.

This role will focus on building a structured and standardized environment across SharePoint Online, Microsoft Teams, OneDrive, and Microsoft Entra ID, enabling efficient document management, controlled access, and future-ready AI and automation capabilities.

The ideal candidate is a strategic architect, not just an administrator, with experience designing environments that support distributed teams, regional operations, and complex permission models.

Duties & Responsibilities:

Architecture & Design:

• Design enterprise-grade SharePoint Online architecture aligned to:
- Properties / communities (HOAs)
- Regions / portfolios
- Internal departments (Finance, Operations, Legal, etc.)
• Implement a hub-and-spoke model with clear hierarchy and navigation
• Define scalable information architecture:
- Metadata vs folder structures
- Content types and taxonomy
- Standardized document libraries
• Establish site provisioning models and templates for repeatable property onboarding
• Align SharePoint with Microsoft Teams and OneDrive usage patterns

Governance & Compliance:

• Develop and document a SharePoint governance framework tailored to property management operations:
- Naming conventions (properties, regions, departments)
- Site lifecycle management (onboarding/offboarding properties)
- Permission models (board members, internal staff, vendors)
• Implement data governance and compliance controls:
- Retention policies for property records and financial documents
- Sensitivity labels and secure document handling
- External sharing controls for board members and third parties
• Ensure alignment with real estate and property management operational needs

Microsoft 365 Integration:

• Architect seamless integration across:
- SharePoint Online
- Microsoft Teams (for property and internal collaboration)
- OneDrive (personal vs organizational data boundaries)
- Microsoft Entra ID (Azure AD)
• Design scalable identity and access strategies:
- Role-based access (internal staff, board members, vendors)
- Group-based provisioning
- Conditional access awareness

Automation & AI Readiness:

• Structure SharePoint for Microsoft Copilot readiness (clean, well-organized data)
• Identify opportunities for:
- Power Automate workflows (approvals, document routing, onboarding)
- Process automation for property management operations
• Improve search, discoverability, and document intelligence

Migration & Optimization:

• Assess current SharePoint and file storage environments
• Identify gaps, duplication, and inefficiencies
• Develop a migration and consolidation strategy
• Optimize usability for both:
- Internal teams
- Non-technical users (property managers, board members)

Documentation & Knowledge Transfer:

• Deliver:
- Architecture diagrams
- Governance framework documentation
- Implementation and rollout roadmap
• Provide knowledge transfer to internal IT leadership and support teams


Required Qualifications:

• 5+ years of experience with SharePoint Online (modern experience required)
• 5+ years across the Microsoft 365 ecosystem
• Proven experience designing enterprise or multi-entity SharePoint architectures
• Strong understanding of:
- Microsoft Teams & SharePoint integration
- Microsoft Entra ID (Azure AD)
- Complex permission and access control models
• Experience with:
- Metadata and taxonomy design
- Governance frameworks
- Scalable site provisioning strategies


Preferred Qualifications:

• Experience supporting property management, real estate, or HOA environments
• Experience with multi-entity or portfolio-based organizations
• Familiarity with:
- Microsoft Purview (retention, compliance, labeling)
- Power Platform (Power Automate, Power Apps)
- Microsoft Copilot readiness and data structuring
• Microsoft certifications (nice to have):
- MS-100 / MS-101
- MS-700
- SharePoint / M365 certifications

Working Hours: 9:00 am – 5:00 pm EST; Monday – Friday (US time zones)

Benefits: HMO and PTO after 90 days.

How to apply:
1. Please check out the company website before submitting an application: ---------- .
2. Send an email attachment with your updated resume in PDF format.
3. Please indicate that you're hourly rate in USD..
4. Please send a link to your video recording introducing yourself & your relevant experience based on the job description, and include your OnlineJobs.PH profile link.

Kindly send your application to ---------- the subject line, kindly indicate the position SharePoint / Microsoft 365 Specialist - your name.

*Applicants who will apply through onlinejobs.ph will not be considered.
*Shortlisted applicants will be contacted by email for interview scheduling.
Looking forward to working with you!