Sales & Operations VA

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: TYPE OF WORK

Full Time

: SALARY

640-800

: HOURS PER WEEK

40

: DATE UPDATED

Mar 28, 2026

JOB OVERVIEW

About Gutter Guru
Gutter Guru is a growing commercial gutter cleaning company serving property managers, HOAs, and commercial clients across the country. We connect customers with a trusted network of local subcontractors and pride ourselves on reliable service, clear communication, and professional results. As we scale, we're looking for a detail-oriented tea ---------- mber to support our sales and operations pipeline.

Role Overview
The Sales & Operations Coordinator plays a critical behind-the-scenes role in keeping Gutter Guru's growth engine running. You'll own our outbound lead generation, daily email outreach, contact data management, and financial tracking — ensuring our pipeline stays full and our books stay clean. This is a high-accountability role for someone who is organized, persistent, and comfortable working across multiple tools and workflows simultaneously.

Key Responsibilities

Lead Generation
- Research and identify potential leads using LinkedIn and Apollo based on target customer criteria
- Collect key contact information including name, company, and email address
- Add and maintain leads in the designated Google Sheets folder, ensuring all records are accurate, complete, and properly formatted for outreach campaigns
- Keep lead lists clean and organized for use in YAMM mail merge campaigns

Daily Email Outreach (YAMM)
- Execute daily outbound email campaigns using YAMM (Yet Another Mail Merge) via Gmail — approximately 50–60 emails per sending account per day
- Set up correct email templates and verify merge fields are accurate before each send
- Review YAMM reports after each campaign and record key metrics (emails sent, opens, replies, etc.) in the tracking sheet
- Maintain organized documentation of all outreach results for reporting and performance review

Phone Number Research
- Work through existing contact lists to locate and add missing phone numbers
- Source numbers by reviewing email conversations, signatures, and other available records
- Update Pipedrive CRM with all discovered contact information

Subcontractor Payments
- Process payments to subcontractors and track payment schedules
- Confirm subcontractors are paid accurately and on time
- Maintain organized payment records for internal reporting

Accounts Receivable Management
- Monitor outstanding customer invoices and follow up on pending or overdue balances
- Communicate professionally with customers regarding payment status
- Record received payments in both the CRM and QuickBooks to keep financial records up to date

What We're Looking For
- Highly organized with strong attention to detail — data accuracy is non-negotiable
- Comfortable working with tools like Google Sheets, LinkedIn, Apollo, YAMM, Pipedrive, and QuickBooks
- Self-starter who can manage daily workflows independently without heavy oversight
- Clear communicator, both written and verbal
- Prior experience in lead generation, sales support, or administrative operations is a plus

Why Gutter Guru
- Flexible remote work environment
- Clear processes and workflows — you'll know exactly what success looks like
- A growing company where your contributions have a direct impact
- Collaborative, no-nonsense team culture

Please apply using the link below:

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SKILL REQUIREMENT

Email Marketing Administrative Management Lead Generation

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Sales & Operations VA

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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