AI Systems & Automation Specialist

Role Summary
We are seeking an AI Implementation Specialist to help drive our internal APEX initiative, focused on bringing practical AI into the business to improve speed, accuracy, reporting, process consistency, and operational execution.
This is a full-time role for someone who is highly organized, resourceful, detail-oriented, and excited about using AI tools to solve real business problems. This person does not need to be a traditional software engineer, but they do need to be highly capable with modern AI tools and able to use them to build workflows, improve processes, create useful outputs, and move projects forward quickly.
You will start by supporting quality control and execution inside our APEX roadmap, helping validate outputs, improve workflows, organize information, and assist in implementation. Over time, this role will expand into building and improving AI-enabled systems across multiple departments.
This is a role for a builder. We are not looking for someone who only talks about AI. We are looking for someone who can use it to produce real results inside a real business.
What You Will Be Working On
Examples of projects in this role may include:
• AI-assisted SOP creation, refinement, and maintenance
• KPI dashboards, scorecards, and reporting support
• Workflow automations
• Process mapping and documentation
• Data cleanup and structuring for AI use
• Internal knowledge organization
• Quality control of AI-generated outputs
• Building practical tools and workflows that improve team performance
• Supporting implementation of our APEX roadmap across departments
Primary Duties
• Help execute and support our internal APEX initiative for AI adoption and business improvement
• Review, validate, and improve AI-generated work for accuracy, usefulness, and consistency
• Build and refine workflows using AI tools to improve business processes
• Assist in documenting SOPs, workflows, standards, and process maps
• Help create reporting tools, metrics tracking systems, and operational scorecards
• Organize business information so it can be used more effectively by AI systems
• Collaborate with leadership and internal tea ---------- mbers to identify high-value opportunities for AI implementation
• Test ideas quickly, improve them, and turn them into repeatable systems
• Use good judgment to distinguish between useful output and low-quality AI-generated noise
• Support implementation projects across operations, admin, finance, customer service, and other business functions
• Maintain clear documentation of what is being built, why it matters, and how it should be used
• Continuously look for ways to improve efficiency, leverage, and execution
Tools and Systems You May Work With
Experience with all of these is not required, but comfort learning and working with tools like these is important:
• Claude Code
• Google Sheets / Excel
• ClickUp
• n8n
• Metabase
• SQL / Postgres / Supabase
• QuickBooks
• Other internal systems and operational tools
We will provide access to Claude Code for the person hired for this role.
Ideal Candidate Profile
We are looking for someone who is:
• Highly organized and detail-oriented
• Strong in written English
• Naturally proactive and resourceful
• Fast at learning new tools and systems
• Good at following structure while still thinking independently
• Comfortable working with ambiguity and figuring things out
• Process-minded and improvement-oriented
• Able to turn messy ideas into clean outputs
• Interested in business operations, not just technology
• Focused on usefulness, execution, and real-world results
• Curious, persistent, and capable of self-management
Essential Qualifications and Competencies
• Experience using AI tools in a practical business setting
• Ability to use AI to help create workflows, documentation, reports, or automations
• Strong written communication skills in English
• High attention to detail and strong quality-control instincts
• Ability to learn systems quickly and work across different business functions
• Strong organizational skills and ability to manage multiple tasks
• Good judgment and problem-solving ability
• Reliable follow-through and professional work habits
Preferred Qualifications
• Experience with workflow automation tools such as n8n
• Experience with spreadsheets, reporting, and KPI tracking
• Experience supporting SOPs, QA, process improvement, or operations
• Basic familiarity with APIs, SQL, databases, or structured business data (nice to have)
• Experience using AI to support implementation rather than just content generation
• Experience working with U.S.-based companies or remote teams (nice to have)
This Role Is Not For You If
• You only have theoretical interest in AI and no real examples of using it to improve work
• You rely on AI outputs without checking them for quality or accuracy
• Your written English is weak
• You struggle to follow structure, naming conventions, or process discipline
• You are not comfortable learning new software and systems quickly
• You need constant direction for every task
• You cannot work the required schedule consistently
• You are looking for a side job rather than a serious full-time role
Employment Details
Position Type: Full-time
This role requires full availability during assigned hours and cannot be combined with other employment.
Schedule: Monday through Friday, U.S. Central Time, 7:00 AM - 5:00 PM with a 1-hour break
Philippines equivalent timing will vary seasonally.
Compensation: PHP 45,000 - 75,000 monthly, paid weekly
Paid leave provided for recognized U.S. holidays when operations are suspended.
About Our Organization
Join Tri-State Tree Service, an industry leader with three decades of exceptional service throughout Pensacola, Florida and surrounding areas. Our TCIA accreditation places us among an exclusive group, with fewer than 1% of tree care companies achieving this distinction.
We believe in operational excellence, continuous improvement, and using technology to create real competitive advantage. We invest heavily in systems, equipment, process improvement, and innovation. This role is part of a larger initiative to build practical AI into the business in a way that creates real leverage and long-term value.
If you want to help build something meaningful, improve the way a real business operates, and grow with a company that is serious about execution, this is an excellent opportunity.
Application Requirements
To be considered, please complete all of the following:
1. Use AI Implementer as the subject line of your application
2. Submit your current resume
3. Provide a link to a video introduction of no more than 3 minutes explaining:
o your experience using AI tools in real work
o the most useful thing you have built or improved using AI
o why you are a strong fit for this position
4. Complete the short screening task below
Applications that do not follow these instructions will not be reviewed.
Candidates must have a reliable computer, stable internet connectivity.
Screening Task
Please complete the following short task as part of your application:
Choose one business process that could be improved using AI. Examples:
• SOP creation or maintenance
• Quality control of team outputs
• KPI reporting
• Workflow documentation
• Customer service responses
• Task follow-up or internal accountability
Submit a short response that includes:
1. A brief description of the business problem
2. How you would use AI to improve it
3. What tools you would use
4. A simple example of the workflow
5. One risk or limitation of your approach and how you would handle it
Keep your answer practical and concise. We are not looking for the most technical answer. We are looking for clear thinking, good judgment, and real business usefulness.