Virtual operations Assistant - Youth Soccer Club (Long Term, Remote)

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: TYPE OF WORK

Part Time

: SALARY

$4-$7 per hour

: HOURS PER WEEK

15

: DATE UPDATED

Mar 18, 2026

JOB OVERVIEW

We are a growing youth soccer club in New Jersey, USA with over 275 players. We are looking for a reliable and highly organized Virtual Assistant to help manage the day-to-day operations of our club.

This role is focused on operations and organization. We use automation (AI) for communication, and we have a Technical Director and marketing team in place. You will support the backend operations that keep the club running smoothly.

We are looking for someone long-term who is detail-oriented, dependable, and takes ownership of their work.

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Main Responsibilities

Player Registration & Carding
   •   Track player registrations
   •   Collect required documents (birth certificates, photos, etc.)
   •   Upload and manage player information in carding systems
   •   Follow up on missing documents

Tournament Administration
   •   Register teams for tournaments
   •   Upload rosters
   •   Track deadlines and confirmations
   •   Maintain tournament records

Scheduling & Calendar
   •   Update training and game schedules
   •   Maintain master calendar
   •   Ensure schedules are accurate

Uniform Orders
   •   Track player sizes and orders
   •   Maintain spreadsheets
   •   Follow up on missing orders
   •   Coordinate with vendors

Onboarding (Players & Coaches)
   •   Track onboarding completion
   •   Assist with questions not handled by automation
   •   Maintain onboarding records

Collections Tracking
   •   Monitor payment status
   •   Track unpaid balances
   •   Follow up when needed
   •   Report issues

Organization
   •   Maintain Google Drive folders
   •   Keep spreadsheets updated and clean
   •   Organize club data

Event Support
   •   Assist with tryouts, camps, and club events
   •   Track registrations
   •   Help with logistics

Marketing Support
   •   Collect photos/videos from teams
   •   Organize media folders
   •   Send content to marketing team

Weekly Reporting
   •   Provide a simple weekly update on:
      •   registrations
      •   missing documents
      •   payments
      •   tournaments
      •   any issues

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Requirements
   •   Excellent written English
   •   Highly organized and detail-oriented
   •   Experience with Google Docs and Google Sheets
   •   Reliable internet and computer
   •   Able to follow instructions and meet deadlines
   •   Proactive and dependable

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Nice to Have (Not Required)
   •   Experience as a virtual assistant
   •   Experience working with US clients
   •   Experience with sports organizations
   •   Familiarity with scheduling or CRM tools

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Work Details
   •   Part-time to start (10–20 hours per week)
   •   Long-term position
   •   Opportunity to grow into full-time

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IMPORTANT – READ CAREFULLY

To apply:
    1.    Start your application with the word Surf
    2.    Answer this question:
“Write a short email reminding parents about upcoming soccer tryouts.”

Applications that do not follow these instructions will not be considered.

SKILL REQUIREMENT

Project Management Email Handling Data Management

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Virtual operations Assistant - Youth Soccer Club (Long Term, Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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