Real Estate Transaction Coordinator - Lead Generation - Admin

We are not looking for a GENERAL virtual assistant.
We are looking for a true TRANSACTION COORDINATOR who understands the pace, professionalism, and precision required in real estate. This is a long-term opportunity for someone who is highly organized, detail-driven, proactive, and confident managing real estate files from start to closing.
You will play a key role in keeping our transactions accurate, compliant, on schedule, and running smoothly so we can stay focused on serving clients and generating business.

*We will only consider candidates with experience previously working as Transaction Coordinator/working with contracts.
Please do not apply unless you have worked at least 2 years as a "Transaction Coordinator".

This role is ideal for someone who already has experience supporting a US real estate team or brokerage and can step into the position with minimal hand-holding.
You take ownership.
You follow through.
You catch details others miss.
You communicate clearly and professionally.
You know how to keep files clean, timelines tight, and deals moving.

What You’ll Be Responsible For:
Coordinating real estate transactions from signed listing or accepted offer through completion

Preparing, organizing, and managing contracts, disclosures, and transaction documents

Ensuring files are complete, accurate, and compliant

Tracking key dates including deposits, subject removals, completion, possession, and other important deadlines

Communicating with agents, clients, lawyers, conveyancers, inspectors, and cooperating agents

Uploading, organizing, and maintaining documents in Skyslope, Google Drive, and related systems

Assisting with listing paperwork and MLS-related coordination

Scheduling inspections, appointments, and transaction-related follow-up

Following checklists and systems to ensure nothing falls through the cracks

Proactively flagging missing documents, deadlines, or issues before they become problems

Required Experience

Minimum 2 years of experience in real estate transaction coordination, real estate administration, or a similar role

US real estate experience is required

Strong understanding of the US real estate transaction process

Experience handling contracts, disclosures, compliance documents, and transaction timelines

Excellent written and spoken English ( SPANISH A PLUS )

Strong organizational skills and ability to manage multiple files at once

High attention to detail and accuracy


Lead Gen:
Need to be familiar with some lead generation on Facebook ads platform.
Adding leads, conversation notes, response times, and follow-up attempts into database.
Follow ups & Marketing homes to potential buyers.
Maintain the team CRM

Requirements:
Must have the ability to make phone calls and text messages to the US
High speed internet
Reliable up to date computer that can handle multitasking
Non distracting quiet work environment
Ability to personally handle multiple tasks at once.
Must be able to have a audio/video Zoo ---------- eting for your interview.

Pay & Scheduling:
We will have you start Part Time with the opportunity to be a Full Time Employee, after careful consideration.
We will have a 2 week training/probationary period, where we will determine if you are a good fit for our company.
We pay every week on Sunday using Paypal.
You will be paid for the training and probationary period.
Base Pay can increase once qualified. Pay raises will be given frequently as the assistant shows improvement.
We will pay a Bonus if you perform certain tasks with excellence.
Great opportunity to make big bonus money... will discuss during interview.

Critical responsibilities for this job are the ability to follow directions. Please follow the instructions below. Any candidates not following application instructions will not be considered.

Please attach your updated resume (required), voice sample or any other evaluations you would like us to consider (optional). Please be sure your resume is detailed and outlines your work experience, what states you have worked in Real Estate, as we will be looking for certain factors when reviewing resumes. This is a Full Time job, may start out part time for the first 2 weeks of training, but transition to full time as you are fully trained. We are looking for someone long term and full time, exclusively to us. You must be available to work Monday to Friday during normal business hours Pacific time zone and possibly Saturdays for extra pay.

To apply for the job:
1. Change the subject to “I want to work for you Casas Real Estate Group – Real estate assistant.”
2. At the top of the message, write 2-3 sentences why you think you are a right fit for this position. Fit your answer into 2-3 sentences.
3). Under that answer these following questions
a. Are you currently working any jobs? When are you available to start?
b. Are you available full time or part time?
c. Are you looking for long term or short term (contract) work?
d. When are you available to work (what time zone)? What hours?
e. What is your internet speed? Do you have a backup plan?
f. Where will you work this job? Do you have a work area where you won’t be interrupted when you are logged in?
g. Are you able to call/text with a US number? How will we communicate other than email?
h. Why do you want this position and what sets you apart from someone else?
4).
a. When applying, please submit a one minute Voice Recording explaining why you are qualified for this position and state what you think you are best at doing. I am looking for a specific task that you believe is you strongest characteristic.

thank you !!