Part-Time Opportunities & Outreach Assistant

Part-Time Virtual Assistant for Outreach, Opportunities, Grants, and Tracking

Location: Remote
Hours: Part-time, approximately 10–15 hours per week to start
Type: Contract / Freelance

About Me

I’m a Los Angeles–based artist, creator, and creative entrepreneur working at the intersection of art, content, media, and culture. My work spans creative projects, brand partnerships, content creation, applications, funding opportunities, and long-term career-building across multiple lanes.

I move quickly, generate a high volume of ideas, and am focused on growing both the creative and business side of what I do. I’m looking for someone who can help support that growth by keeping outreach moving, finding strong opportunities, submitting applications, researching grants, and, most importantly, tracking everything in a clean and organized way.

About the Role

I’m looking for a sharp, proactive, highly organized part-time virtual assistant to help me generate and manage opportunities across brand outreach, creative and contract applications, auditions, artist grants, fellowships, residencies, and other aligned opportunities.

This is not a passive admin role. I am specifically looking for someone who can help create ---------- ntum.

A major part of this role is tracking. I need someone who is excellent at keeping score so we can clearly see how many opportunities are being pursued, what stage they’re in, what needs follow-up, and what is actually working. If you are someone who naturally likes creating order out of chaos, this role may be a strong fit.

Key Responsibilities
Outreach and Lead Generation

Send initial outreach to brands, collaborators, agencies, media contacts, and other aligned opportunities using my existing system

Personalize outreach templates when needed

Research and identify new contacts, opportunities, and potential partnership leads

Support outreach efforts across brand partnerships, creator opportunities, media, and other relevant channels

Opportunity Research

Proactively seek new opportunities that align with my work and goals

Research brand partnerships, creative contracts, auditions, creator programs, fellowships, residencies, grants, and open calls

Filter for strong-fit opportunities rather than sending or submitting randomly

Surface the most relevant opportunities in an organized and efficient way

Applications and Submissions

Fill out and submit applications using my saved materials, links, and information

Help with applications for contracts, jobs, creative opportunities, auditions, fellowships, grants, and other opportunities

Keep reusable materials organized, including bios, resumes, portfolio links, media kits, headshots, artist statements, and related assets

Draft first-pass responses when needed for review

Grant Research and Grant Support

Research artist grants, funding opportunities, fellowships, residencies, and public/open calls

Track deadlines, eligibility requirements, and submission materials

Help identify which grants are worth pursuing

Assist with preparing and submitting straightforward grant applications

Organize recurring grant opportunities and seasonal funding deadlines

Tracking and Pipeline Management

Maintain clear, accurate trackers for outreach, applications, grants, deadlines, submissions, responses, follow-ups, and outcomes

Keep records organized so we know what has been sent, what is pending, what needs attention, and what is moving

Help monitor volume, response rates, warm leads, and active opportunities

Create and maintain a clear scoreboard so we can measure progress and make better decisions

Follow-Up and Organization

Follow up on cold and warm leads so opportunities do not fall through the cracks

Keep notes on where conversations stand and what the next step is

Organize information so active leads can be handed off smoothly when needed

Help bring structure, consistency, and follow-through to a fast-moving workflow

Ideal Candidate

You are someone who is:

Extremely organized and detail-oriented

Strong at tracking multiple moving parts without letting things slip

A solid writer and communicator

Good at online research and information gathering

Comfortable with repetitive tasks, but smart enough to use judgment

Proactive and able to take initiative without waiting for constant instructions

Resourceful, reliable, and discreet

Comfortable working independently in a fast-moving creative environment

Bonus If You Have Experience With

Brand outreach

Grant applications or artist funding research

Creator support

Casting or audition submissions

Research-heavy assistant work

Building or maintaining trackers, CRMs, spreadsheets, or Notion systems

Working with artists, creators, entrepreneurs, or media professionals

What I’m Looking For Personality-Wise

I move fast, work across several lanes at once, and have a high volume of ideas and goals in motion. The right person for this role is someone who can bring structure to that motion.

You do not need to be overly formal, but you do need to be sharp, proactive, dependable, and good at follow-through. I’m looking for someone who can help build ---------- ntum, not just someone who waits to be told what to do.

Success in This Role Looks Like

More outreach being sent consistently

More strong-fit opportunities being surfaced

More applications and grants being submitted on time

Better tracking across everything in motion

Fewer missed follow-ups

Clear visibility into pipeline, progress, and outcomes

Less admin and opportunity-management work on my plate overall

Compensation

Please include your hourly rate when applying.

To Apply

Please send:

A short introduction about who you are

Relevant experience

Any examples of outreach, assistant work, opportunity research, grant support, application work, or tracking systems you’ve managed

Your hourly rate

Your weekly availability

Optional but helpful: a brief note on why you think you’d be a strong fit for this role

If you are someone who enjoys finding opportunities, keeping things organized, and helping creative people grow, I’d love to hear from you.