Admin Assistant

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: TYPE OF WORK

Any

: SALARY

700

: HOURS PER WEEK

30

: DATE UPDATED

Mar 16, 2026

JOB OVERVIEW

Medical Weight Loss & Telehealth Clinic

We are seeking a highly reliable, tech-savvy Administrative Assistant / Virtual Assistant to support operations at our fast-paced virtual medical weight loss clinic.

This role is critical to keeping our CRM systems organized, patient records accurate, and internal processes running smoothly.

You will be working behind the scenes supporting the medical and coaching teams through data management, CRM organization, reporting, and patient record preparation.

If you do not have exceptional attention to detail or are not highly proficient with Google Sheets and CRM systems, this role will not be a good fit. Accuracy, organization, and consistency are essential.

Key Responsibilities
Patient & CRM Administration

Prepare and organize patient notes before coaching and medical calls

Upload and document call summaries into the CRM

Maintain clean and accurate patient records across multiple systems

Assist with patient onboarding data entry and record updates

CRM Management & System Clean-Up

Help maintain and clean GoHighLevel (GHL) and Zoho CRM

Audit patient records for missing information, duplicates, or errors

Organize data so our team can quickly access the correct information

Support ongoing CRM improvements and system organization

Reporting & Data Management

Generate and maintain internal operational reports

Update department tracking sheets and dashboards

Review reports regularly to identify inconsistencies or missing data

Administrative & Operational Support

Assist with data entry and system updates across multiple tools

Help maintain clean internal documentation and processes

Support operations with organized reporting and tracking

Required Skills & Qualifications
Detail & Accuracy

Extremely detail-oriented

Able to spot inconsistencies or errors quickly

Maintains high accuracy even when handling large amounts of data

Google Sheets / Excel

Strong proficiency required, including:

Formulas

Conditional formatting

Pivot tables

Data organization and cleanup

Managing complex spreadsheets

CRM Experience

Experience working in multiple CRM systems is strongly preferred, including:

GoHighLevel (GHL)

Zoho CRM

HubSpot, Salesforce, or similar platforms

Technical Skills

Highly comfortable working across multiple tools and systems

Quick learner with new software and workflows

Strong problem-solving ability when systems or data issues arise

Communication & Reliability

Excellent written communication

Organized and proactive

Dependable and able to meet deadlines consistently

Experience Requirement

Minimum 3 years experience working as a Virtual Assistant or Administrative Assistant

Experience supporting online businesses, telehealth clinics, or coaching companies preferred

Why Join Our Team?

At Dr. Jones’s Clinic, we help patients transform their metabolic health through advanced medical weight loss and coaching programs.

This role plays a critical operational role behind the scenes, ensuring our patient data, CRM systems, and internal reports stay organized and accurate.

You will gain experience working with advanced CRM systems, healthcare operations, and data management while supporting a fast-growing telehealth company.

How to Apply

Please send your resume and a brief cover letter highlighting your experience with:

Google Sheets / Excel

CRM systems you’ve worked in

Reporting or dashboard building

Data entry or system cleanup work

If possible, include examples of:

Spreadsheets or dashboards you have built

CRM systems you have managed or organized

Email your application to:

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SKILL REQUIREMENT

Attention to Detail Creative Problem Solving English Proficiency

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Admin Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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