Real Estate Closing/Listing Coordinator

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: TYPE OF WORK

Full Time

: SALARY

1000

: HOURS PER WEEK

TBD

: DATE UPDATED

Apr 7, 2026

JOB OVERVIEW

THIS IS A FULL-TIME OPPORTUNITY AND WE DO NOT ALLOW OUR VIRTUAL PROFESSIONALS TO HAVE OTHER ONGOING VA-TYPE JOBS WHILE WORKING FOR US. Cain Realty Group is seeking to grow its Success Team by hiring an additional Administrative Assistant to serve both our home-buying and home-selling clients. There is a clear path to growth and the opportunities that could come from this role are limitless. For the Administrative Assistant role, we are only considering applicants with residential real estate experience in some capacity.

The perfect candidate for this role is a Virtual Professional that has worked as a transaction coordinator and/or a listing coordinator for another Realtor or real estate team in Texas, preferably with Keller Williams. We will consider those that have worked in this capacity for Realtors in other states, yet it would be helpful to have someone with knowledge of Texas documents. WE WILL ONLY INTERVIEW THOSE WITH RESIDENTIAL REAL ESTATE EXPERIENCE OF AT LEAST ONE YEAR.

Health Insurance is also provided through reimbursement after six months, and annual performance reviews are conducted to determine whether or not a raise has been earned. We take care of our people and are looking for long-terms Virtual Professionals.

We'd also like you to know that CRG has successfully worked with Virtual Professionals for over 6 years now. We have proven systems and models to ensure success for our VPs. We are not a company hoping to make a VP work or trying an experiment. We have a proven track record of helping our VPs become extremely successful. We are looking for long-term fits and only looking for those wanting to have CRG as their sole employer in a full-time capacity.

We will conduct reference checks, and WE WILL REQUIRE REFERENCES IN THE FORM OF A PHONE NUMBER SO THAT WE CAN SPEAK TO YOUR PRIOR EMPLOYERS. We want to ensure we are bringing on the best of the best, so we will not accept candidates only willing to provide email addresses as a reference. WE ALSO REQUIRE A CURRENT COPY OF A VALID NBI PRIOR TO THE START DATE.

This position requires a well-organized, service-minded individual with good time-management skills and attention to detail. This person will provide administrative support to our Account Managers, which then frees them up to consistently communicate with our clients. This is a very tech-savvy position, so strong technology aptitude is a must to complete tasks. We use Sierra Interactive as our CRM and Sisu for task management.

A few of our group's most commonly used affirmations and mottos are below:
-Get comfortable being uncomfortable
-The only way to grow is to change
-Keep your emotions between the lines
-BE DO HAVE

Primary Objectives
-Maintain and manage all systems for sellers, buyers, database management, information management, and back-office support
-Manage contracts alongside the Account Manager through closing
-Manage listings alongside the Account Manager through the contract
-Keep the Agents and Account Managers informed regarding any problems or issues that need to be handled
-Assist the Director of Operations with blog writing and social media posting

Regular Work Activities
-System development, implementation, and management
-Information management
-Oversight of contracts and listings
-Regular, effective communication with Agents and Account Managers
-Coordinate various pre-listing activities for our home selling clients

Key Skills
-Transaction and Listing Coordination
-Strong written communication skills
-Exceptional organizational and project management abilities
-Great ability to focus
-Concerned about doing things the right way
-Calm under pressure
-Learning-based
-Service-based attitude
-Proven ability to succeed

Systems Used
-Docusign
-KW Command
-ZipForms
-Matrix MLS
-Gsuite
-Sierra Interactive
-Sisu
-Canva
-Mailchimp

People Contacts and Interactions
-Client Experience Managers – daily
-Lead Administrative Assistant– daily
-Agents – as appropriate

Work Schedule (5 days / week)
- M-F, 9 AM to 6 PM CST
- Rotating Sat shifts (11 AM to 4 PM CST) every three weeks with a Wed off that week (paid for a full 8-hour shift)

System Requirements
-Internet connection with at least 10mbps speed
-Reliable backup internet connection
-Reliable power backup

Learn More About Us!
---------- /hiring

SKILL REQUIREMENT

Real Estate Listing Coordination Transaction Coordinating

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Real Estate Closing/Listing Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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