Business Growth & Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

$800 – $1,000/month

: HOURS PER WEEK

40

: DATE UPDATED

Jul 24, 2026

JOB OVERVIEW

Seniority: Intermediate
Job Type: Contract / Full-time
Timezone: CST (Central) / CET (Central European) / GMT/UTC
Compensation: $800 – $1,000/month

Company Overview
The company exists to help private healthcare clinics (Dental, Eyecare, Wellness, Aesthetics) scale profitably and sustainably. We eliminate operational inefficiencies, boost patient engagement, and deploy custom AI-powered growth systems. We combine decades of business transformation experience with modern AI and automation to help ambitious clinics operate like high-performance businesses.

Role Overview

Reporting directly to the Founder & CEO, we are seeking an autonomous, tech-savvy, and growth-minded Business Growth & Executive Assistant. This is not a standard administrative role; you will serve as a direct force multiplier for the Founder—multiplying his time, supporting sales and marketing execution, and keeping client delivery organized.

In this role, you will bridge executive administration with modern technical tools, managing lead pipelines, formatting content, running automations, and organizing client setups as the firm scales.

Main Responsibilities & Focus Allocation

1. Sales & CRM Management (35%)
Lead Generation & Research: Assist with data scraping and lead research to identify ideal clinic profiles.
CRM & Pipeline Organization: Maintain and update prospect databases and CRM lead lists.
Outreach Execution: Monitor and support AI-powered cold email campaigns (e.g., via Instantly/AI SDR inboxes), tracking performance and engagement.
Onboarding & Proposals: Assist with proposal drafting and technical client onboarding workflows as deals close.

2. Marketing & Content Support (30%)
Content Operations: Prepare and format content assets for B2B distribution, focusing heavily on LinkedIn.
Campaign Coordination: Assist with materials for AI content creation systems, newsletters, and Meta ad campaign assets.

3. Executive Support & Time Multiplication (25%)
Calendar & Email Management: Coordinate CEO scheduling, filter priority emails, and manage meeting logistics.
Administrative Organization: Keep digital files, client records, and internal documentation clean and accessible.

4. Operations, AI & Process Documentation (10%)
Workflow Automation: Utilize n8n and modern AI tools to streamline repetitive operational tasks.
SOP Development: Help document and refine Standard Operating Procedures (SOPs) to ensure repeatable client delivery.

Essential Qualifications (Must-Haves):

Proven Track Record: Minimum 3 years of experience in an Executive VA, Tech VA, or Business Growth Support role within B2B professional services or agency environments.
Automation & Tech Skills: Hands-on experience with n8n (or similar automation builders) and modern AI/SaaS tools.
Outreach & CRM Competency: Experience managing automated outreach inboxes (e.g., Instantly, AI SDR) and organizing CRM pipelines.
Executive Presence: Exceptional written English, proactive problem-solving skills, and a high degree of commercial awareness.

Preferred Skills (Nice-to-Haves):

Industry Familiarity: Prior exposure to private healthcare sectors (Dental, Eyecare, Wellness, Aesthetics) or B2B consulting models.
B2B Marketing: Experience formatting and scheduling thought-leadership content for LinkedIn.
SaaS Implementation: Familiarity with technical client onboarding, software provisioning, and account setup.

Key Personal Attributes:

Proactive & Growth-Minded: Takes ownership without needing step-by-step handholding.
Meticulously Organized: Exceptional attention to detail in execution and follow-through.
Tech-Savvy: Passionate about AI, business automation, and continuous learning.

KPIs & Success Metrics:

Executive Time Multiplication: Measurable reduction in CEO administrative workload, enabling focus on strategy and revenue generation.
Outreach & Lead Responsiveness: Fast response times and clean data tracking across AI SDR/cold outreach channels.
Automation & Process Efficiency: Reliable n8n workflow execution and continuously updated SOP documentation.
Onboarding Speed: Flawless, timely technical setup for new incoming clients upon contract execution

How to Apply:

Attach your resume to your application.
Include a link to a short Loom video introducing yourself.
Use the subject line "Lemons" so we know you read the full post.

SKILL REQUIREMENT

Marketing Automation Email Management Client Relationship Management

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Business Growth & Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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