Bid Coordinator (Construction) – Remote

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: TYPE OF WORK

Full Time

: SALARY

750/Monthly

: HOURS PER WEEK

40

: DATE UPDATED

Mar 15, 2026

JOB OVERVIEW

Bid Coordinator (Construction) – Remote
Company: DK Construction Services LLC
Location: Remote (Philippines Preferred)
Industry: Construction / Government Contracting
Job Type: Full-Time or Part-Time (Depending on Experience)

About DK Construction Services LLC
DK Construction Services LLC is a growing construction company based in the United States that specializes in government, municipal, and commercial construction projects. Our company regularly bids on projects from school districts, transportation agencies, municipalities, and other public organizations.
We are looking for a detail-oriented Bid Coordinator who can help manage our bidding process, organize documents, communicate with subcontractors, and ensure bids are prepared accurately and submitted on time.
This role follows a structured Standard Operating Procedure (SOP), so organization, communication, and discipline are essential.

Position Overview
The Bid Coordinator will manage the administrative and coordination aspects of the bidding process. This includes reviewing bid documents, creating bid requirement checklists, coordinating subcontractor outreach, tracking addenda, scheduling site visits, and preparing bid documents ahead of deadlines.
The goal of this role is to ensure DK Construction submits complete, compliant, and competitive bids on time.

Key Responsibilities
Bid Opportunity Management
Monitor and track construction bid opportunities
Log all opportunities into the company bid tracking system
Organize project documents and maintain digital folders

Bid Document Review
Review plans, specifications, and instructions to bidders
Create a Bid Document Requirements Checklist
Identify all required forms, bonds, certifications, and attachments
Bid Preparation
Prepare bid packages at least 5 business days before the bid deadline
Ensure all required forms and documents are completed
Track and incorporate addenda into bid documents

Subcontractor Coordination
Contact subcontractors and suppliers for pricing
Send invitations to bid
Follow up with subcontractors to ensure coverage
Maintain communication logs

Phone Outreach
The Bid Coordinator will dedicate 2–3 days per week making phone calls to subcontractors and vendors.

Weekly schedules rotate between:
Phone call days
Documentation and bid preparation days

This structure ensures strong subcontractor relationships and timely follow-ups.

Site Visits & Pre-Bid Meetings
Track mandatory and optional site visits
Notify the team weekly and provide reminders
Ensure attendance requirements are met
Bid Bond Coordination
Request bid bonds from the company bonding agent
Ensure bonds are secured at least 7 days before the bid due date

Bid Submission
Prepare final bid documents
Verify compliance with submission requirements
Submit bids via email, portal, or hard copy instructions
Record confirmation of submission

Required Skills
Strong organizational skills
Excellent English communication (written and spoken)
Attention to detail
Ability to follow Standard Operating Procedures
Comfortable making phone calls to subcontractors
Ability to manage multiple deadlines

Preferred Experience
Construction bidding or estimating support
Administrative support for contractors
Experience reading construction plans (preferred but not required)
Experience with Excel, Google Sheets, or CRM tools

Software Used
You may work with tools such as:
Microsoft Excel
Microsoft Word
Construction bid platforms

Email communication
Cloud document storage systems
Training will be provided.

Work Schedule
This role follows a structured weekly schedule:
Example Week 1:
Monday – Phone calls
Tuesday – Documentation
Wednesday – Phone calls
Thursday – Documentation
Friday – Phone calls
Example Week 2:
Monday – Documentation
Tuesday – Phone calls
Wednesday – Documentation
Thursday – Phone calls
Friday – Documentation

What We Are Looking For
The ideal candidate is:
? Highly organized
? Comfortable communicating with contractors
? Able to follow detailed procedures
? Reliable with deadlines
? Professional and proactive

Compensation
Compensation will depend on experience and availability.
This role may start part-time with the opportunity to grow into a long-term position.

How to Apply
Please include the following in your application:
Your resume
A short message explaining your experience with administrative work or construction
Your internet speed and availability
Your expected monthly salary
Applications without this information may not be considered.

Opportunity for Growth
This position can grow into roles such as:
Senior Bid Coordinator
Preconstruction Assistant
Construction Project Coordinator

SKILL REQUIREMENT

Construction And Engineering Construction Project Manager Estimate

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Bid Coordinator (Construction) – Remote

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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