General Virtual Assistant / Marketing Coordinator

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: TYPE OF WORK

Full Time

: SALARY

25,000 - 30,000 (DOE)

: HOURS PER WEEK

40

: DATE UPDATED

Jul 18, 2026

JOB OVERVIEW

At The Guiding Star LLC, we turn challenges into opportunities, empowering our clients and our team to achieve meaningful, lasting success. Join our fully remote team and thrive in a supportive, purpose-driven environment where your contributions matter and your growth is truly supported.

Key Responsibilities

1. Document & File Management (Real Estate)
Prepare, organize, and update real estate documents, spreadsheets, and reports
Maintain organized digital folders, shared drives, and transaction files
Ensure accuracy, consistency, and proper formatting of documents
Manage templates, checklists, and internal documentation related to real estate processes

2. Client Support & Coordination
Assist with client communication via email, CRM, and ticketing systems
Handle follow-ups, requests, and general inquiries from clients and partners
Maintain accurate client records and transaction status updates
Support the team with coordination of real estate-related client tasks

3. CRM & Data Management
Update and maintain CRM records for leads, clients, and transactions
Track client interactions, tasks, and follow-up actions
Generate reports, summaries, and pipeline updates when needed
Ensure data accuracy across systems and internal records

4. Administrative Support
Assist with day-to-day administrative tasks and team coordination
Manage task lists, deadlines, and internal requests
Help maintain organized workflows and process documentation
Provide general support for operational and real estate administrative tasks

5. Ticketing & Request Management
Monitor and manage incoming support or task requests through the ticketing system
Assign, update, and track tickets to ensure timely resolution
Maintain clear documentation of requests, updates, and outcomes
Coordinate with tea ---------- mbers to ensure efficient task completion

6. Marketing Support
Assist with social media posting and content scheduling
Organize marketing files, content assets, and promotional materials
Support marketing initiatives related to real estate listings and campaigns
Marketing-related responsibilities may vary depending on skills and experience

Qualifications
Required
3 years experience as a Real Estate Virtual Assistant, Admin Assistant, Executive Assistant or similar role
Strong written English communication skills
Excellent attention to detail and organization
Ability to work independently and meet deadlines
Comfortable working full-time during EST, CST or PST hours
Reliable internet connection and professional home workspace

Nice to Have (Not Required)
Background in marketing, social media, or digital marketing
Proficiency in Canva or design skills
Real estate industry experience
IMPORTANT: A marketing background is a plus. Please have relevant 2-3 work samples ready for review during the initial interview.

Minimum Technical Requirements
Processor (CPU): Intel Core i5 (10th generation or newer) or AMD Ryzen 5 (3000 series or newer)
Memory (RAM): 16 GB recommended
Storage: 256 GB SSD (minimum)
Operating System: Windows 11 (Home or Pro) or macOS
Display (Dual Setup Required): Dual-monitor setup (two screens) to support productivity; a laptop with an external monitor is acceptable
Webcam & Audio: 720p HD webcam and external microphone or noise-cancelling headset
Internet Connection: Reliable high-speed internet connection suitable for video conferencing
Backup Requirements: Backup devices for computer, internet, and power (e.g., secondary device, hotspot, and power backup) must be available to ensure continuity during outages

What We Offer
Competitive salary: PHP 25,000 to 30,000 (DOE)
Full-time, permanent remote position
Stable workload and long-term opportunity
Supportive team and clear expectations
Opportunity to grow your skills over time
Paid Time Off
Emergency or Sick Leave
Other Benefits

We do NOT accept applications via this platform.
Please apply using our official form:
---------- /forms/10fe9ddcad ---------- d18bb46da7557b4?r=apse2
Thank you!

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General Virtual Assistant / Marketing Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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