Virtual Assistant - Pool Construction Company

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: TYPE OF WORK

Any

: SALARY

$5.00-$7.00 per hour

: HOURS PER WEEK

40

: DATE UPDATED

Mar 12, 2026

JOB OVERVIEW

Virtual Assistant – Pool Construction Company

Position Type: Part-Time / Contract (Remote)
Industry: Swimming Pool Construction & Outdoor Living
Location: Remote
Reports To: President / Office Manager

Position Overview
We are a growing swimming pool construction company seeking a highly organized and tech?savvy Virtual Assistant to support administrative operations, project management workflows, online presence support, and customer communication. The ideal candidate is detail?oriented, efficient with software platforms, and comfortable working in a fast?paced construction environment.

Experience with JobTread construction management software is highly preferred.

Key Responsibilities
JobTread System Management
• Assist with onboarding and implementation of company workflows within JobTread
• Develop and maintain project templates to standardize pool construction workflows
• Create and manage estimate templates, cost codes, and project budgets
• Build and maintain automations and workflows to improve operational efficiency
• Manage and update client portals to ensure customers receive accurate project information
• Upload and organize contracts, plans, photos, and documentation
• Maintain accurate project records, change orders, and financial tracking
• Monitor project progress and notify management of pending tasks or updates
Project & Administrative Support
• Estimating support and creating/organizing/maintaining estimate templates
• Data entry and project record management
• Maintain and organize company digital file systems
• Assist with preparing invoices and tracking payments
• Maintain customer and subcontractor records
• Assist with compiling project documentation and closeout files
Customer Communication
• Respond to customer inquiries via email
• Answer phones when requested and direct inquiries to the correct department
• Provide basic project updates when requested
• Maintain professional communication with customers and subcontractors
• To confirm you read this job post, please begin your application by writing the phrase “Blue Pool Project” at the top of your response.
Scheduling & Coordination
• Maintain internal project calendars and task lists
• Enhance and maintain internal calendars within the company
• Ensure project documentation stays organized and up to date
Marketing / Online Presence Support
• Upload project photos and updates to company marketing platforms
• Assist with maintaining website project galleries
• Support updates to social media platforms
• Help maintain the company’s Google Business profile
• Assist with SEO objectives
Required Skills & Qualifications
• Excellent computer and software navigation skills
• Strong organizational and time management abilities
• Strong written communication skills
• Ability to work independently and manage multiple projects
• High attention to detail
• Experience using cloud-based software platforms
• Familiarity with Microsoft Office
• Familiarity with cloud storage systems such as Share point, Google Drive, Dropbox, or OneDrive
Preferred Qualifications
• Experience using JobTread construction management software
• Experience working with construction companies, contractors, or home builders
• Familiarity with estimating, budgeting, or construction project tracking
• Experience with project workflow automation
• Basic bookkeeping or invoice tracking experience
Work Expectations
• Remote position
• Flexible hours (hours per week determined based on workload)
• Availability during standard business hours for communication
• Reliable internet connection and computer required
Compensation
• Hourly rate based on experience
• Contract / 1099 position
• Opportunity for long?term engagement

Application Instructions
Applicants must submit the following:
• Resume
• Summary of previous virtual assistant or administrative experience
• Description of experience with JobTread or similar construction project management software

Screening Question (Required)
Please answer the following question as part of your application:

Describe your experience setting up templates, automations, workflows, or budgets inside JobTread or another construction management software platform. Please include specific examples of systems or processes you have built.

SKILL REQUIREMENT

CRM Project Management Data Entry

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Virtual Assistant - Pool Construction Company

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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