Odoo Bookkeeper & Admin Assistant

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: TYPE OF WORK

Full Time

: SALARY

$2000+ per month

: HOURS PER WEEK

45

: DATE UPDATED

Mar 12, 2026

JOB OVERVIEW

Role Summary

We are seeking a reliable and detail-focused Bookkeeper / Admin Assistant to support our finance and general administration functions. This role is suited to someone with solid bookkeeping experience, strong systems discipline, and confidence working in Odoo. Experience with Xero Payroll / wages is preferred.

The successful candidate will be responsible for day-to-day bookkeeping tasks, payroll support, reconciliations, invoicing, record maintenance, and general administrative support. The role requires accuracy, consistency, discretion, and the ability to follow processes while also identifying opportunities for improvement.

Key Responsibilities
Bookkeeping

Process and record daily financial transactions accurately
Reconcile bank accounts, credit cards, and other balance sheet accounts
Manage accounts payable, including supplier bill entry and payment preparation
Manage accounts receivable, including invoicing, payment allocation, and follow-up of overdue accounts
Prepare and issue invoices, credit notes, account statements, and related documents
Maintain accurate financial records and supporting documentation
Assist with month-end close tasks and reporting preparation
Review ledger entries and identify missing or incorrect transactions
Maintain supplier and customer account records

Odoo Responsibilities
Use Odoo for bookkeeping, invoicing, reconciliations, and record management
Maintain clean, accurate, and current data in Odoo
Create and follow internal workflows, coding rules, and approval processes
Identify data issues, duplicate entries, and process breakdowns
Support ongoing improvement of finance and admin workflows in Odoo
Payroll / Wages Support (using tsheets and Xero)
Support payroll processing and payroll-related administration
Maintain timesheet, leave, and wage records accurately
Check payroll inputs before processing
Assist with employee payroll record updates, onboarding, and offboarding administration
Prepare payroll reports and supporting documents
Experience with Xero Payroll / Xero wages is highly regarded

General Administration

Provide administrative support to the finance and operations team
Manage email follow-ups, data entry, document filing, and record organisation
Prepare reports, spreadsheets, and summaries as requested
Assist with purchase orders, document control, and task tracking
Coordinate with internal staff, suppliers, and customers on finance and admin matters
Maintain orderly digital files, templates, and standard documents
Track vehicle insurance and registration due dates.
Complete other general admin duties as required

Requirements
Essential

Proven experience in bookkeeping
Practical experience using Odoo
Strong bank reconciliation and transaction processing skills
Good understanding of accounts payable and accounts receivable
Strong attention to detail and high level of accuracy
Good written and verbal English communication skills
Ability to follow systems, processes, and deadlines consistently
Strong organisational and time management skills
Ability to work independently in a remote environment
Extremely high level of trustworthiness, honesty, and integrity

Preferred

Experience with Xero Payroll / Xero wages
Previous experience in an offshore remote support role
Experience supporting both finance and administration functions
Intermediate spreadsheet skills
Experience handling payroll support, timesheets, or leave records

Equipment:

Dual monitor computer. Microsoft operating system. Web cam. Reliable quality internet.

SKILL REQUIREMENT

Accounting Data Entry Reliability

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Odoo Bookkeeper & Admin Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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