Remote Legal Assistant (Real Estate) | Illinois Residential Transactions | Hourly Contractor

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: TYPE OF WORK

Part Time

: SALARY

$6.00 USD/hour during probabtion

: HOURS PER WEEK

20

: DATE UPDATED

Mar 12, 2026

JOB OVERVIEW

About the Role

The Minasian Law Firm is licensed in Illinois, New York, and Texas and is hiring a remote Legal Assistant to support Illinois residential real estate transactions (primarily Illinois) from contract to close. This is not a paralegal role. You will support the attorney and keep matters moving through disciplined coordination, documentation, follow up, and deadline control.

What You Will Do
- Open and maintain matters in our case management system (Smokeball)
- Coordinate with clients, agents, lenders, title companies, HOA, and opposing counsel
- Track key milestones and deadlines (attorney review, inspection, lender conditions, title issues, HOA docs, closing)
- Prepare drafts and transaction packets for attorney review (letters, checklists, standard forms, disclosures, addendums)
- Organize documents, maintain file hygiene and naming conventions, and keep matter timelines up to date
- Send proactive follow ups to prevent files from stalling
- Escalate issues with a clear summary and recommended next steps (not just questions)

Real Estate Knowledge Required (Must Have)
- Some understanding of the U.S. residential real estate transaction flow (contract to close)
- Comfort managing moving parts: inspection timeline, attorney review window, lender requests, HOA document retrieval, title commitments, closing coordination
- Ability to identify missing items and request them proactively
- Strong document and deadline discipline

What This Role Is Not
- This is not a paralegal role and does not involve giving legal advice, negotiating legal positions, or independently making legal determinations
- You will not sign legal documents on behalf of the firm

How We Work (Business Value Markers)

We care as much about how we work as what we deliver.

Protect Trust
- Double check facts, documents, details, and the fine print
- Maintain strict confidentiality and secure handling of client data
- Use security tools (MFA, secure file handling)
- Ask for review when unsure

Communicate Clearly and Often
- Every message is professional and purposeful (internal and external)
- Ask when unsure, make no assumptions
- Flag urgent items and update proactively
- Prevent stalls by keeping others in the loop

Make It Better
- Own outcomes, not just tasks
- Improve templates, checklists, and workflows
- Simplify and document what works

Schedule:
- Target: approximately 20-25 hours per week (variable based on volume, including client facing and operational work)
- Must overlap with Chicago business hours (US Central Time) for coordination

Contractor Terms (Important):
- Hourly independent contractor
- Weekly timesheet submission (hours must be approved)
- Starting rate during probation: $6.00 per hour (probation period)
- Regular salary negotiation based on demonstrated performance and experience
- Biweekly invoicing per our SOP
- Payment via Wise
- NDA must be signed before access or work begins

How to Apply (By Email Only):

Please send your application by email to: ----------
Subject line: Real Estate Legal Assistant | [Your Full Name]

Attach or include:
- Resume with photo
- Brief cover letter outlining your U.S. residential real estate transaction support experience (what parts you can run end to end)
- One example of a workflow, checklist, or SOP you created or improved (brief description or link is fine)
- Your availability (hours per week, and your overlap window with US Central Time)
- Copies of any legal diplomas, certifications, or relevant training
- Link to your OnlineJobs.ph profile

References (Required to Move Forward)

Provide two professional references we can contact:
- Name
- Role/title
- Company
- Email (must be a company domain, no Gmail addresses accepted)
- Phone
- How you worked together and dates

** Important: references using free email domains (Gmail, Yahoo, Outlook, iCloud, etc.) will not be accepted.

Detail Check:

In the first line of your email body, write exactly:
BLUE FISH: I read the instructions.
Applications missing this line will not be reviewed.

Screening Questions (Answer in Your Email):

- Transaction experience: Describe one U.S. residential transaction you supported from contract to close. What did you personally handle?

- Contracts and timelines: Have you worked with attorney review, inspection, title commitments, lender conditions, HOA docs, or closing coordination? Give a concrete example.

- Case management: Have you used Smokeball or another case management system? Which one, and what did you track inside it?

- Inbox discipline: How do you manage an Outlook inbox and calendar so nothing is missed?

- Reporting: Provide an example of your morning update and end of day summary format to an attorney (deadlines, priorities, accomplishments, blockers).

Note:

We are not monitoring or responding to applications submitted through OnlineJobs.ph messages.

Email applications only.

SKILL REQUIREMENT

Legal Services Case Management Legal Writing

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Remote Legal Assistant (Real Estate) | Illinois Residential Transactions | Hourly Contractor

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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