Remote Legal Assistant (Real Estate) | Illinois Residential Transactions | Hourly Contractor

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: TYPE OF WORK

Part Time

: SALARY

$5.50/hour during probation period

: HOURS PER WEEK

20

: DATE UPDATED

Mar 8, 2026

JOB OVERVIEW

About the Role

The Minasian Law Firm is licensed in Illinois, New York, and Texas and is hiring a remote Legal Assistant to support residential real estate transactions (primarily Illinois) from contract to close. This is not a paralegal role. You will support the attorney and keep matters moving through disciplined coordination, documentation, follow-up, and deadline control.

What You Will Do
- Open and maintain matters in our case system (Smokeball)
- Coordinate with clients, agents, lenders, title companies, HOA, and opposing counsel
- Track key milestones and deadlines (attorney review, inspection, lender conditions, title issues, HOA docs, closing)
- Prepare drafts and transaction packets for attorney review (letters, checklists, standard forms, disclosures, addendums as directed)
- Organize documents, maintain file hygiene and naming conventions, and keep matter timelines up to date
- Send proactive follow-ups to prevent files from stalling
- Escalate issues with a clear summary and recommended next steps (not just questions)

Real Estate Knowledge Required (Must Have)
- Strong understanding of the residential real estate transaction flow (contract to close)
- Comfortable managing moving parts: inspection timeline, attorney review window, lender requests, HOA document retrieval, title commitment items, and closing coordination
- Able to identify what is missing and request it proactively
- Strong document and deadline discipline

What This Role Is Not
- This is not a paralegal role and does not involve giving legal advice, negotiating legal positions, or independently making legal determinations
- You will not sign legal documents on behalf of the firm

How We Work: Business Value Markers: At Minasian Law, how we work matters as much as what we deliver.

1) Protect Trust

- Double-check facts, documents, details, and fine print
- Maintain strict confidentiality and secure handling of client data
- Use security tools (MFA, secure file handling)
- Ask for review when unsure

2) Communicate Clearly and Often

- Every message is professional and purposeful, internally and externally
- Ask when unsure, make no assumptions
- Flag urgent items and update proactively
- Prevent stalls by keeping others in the loop

3) Make It Better

- Own outcomes, not just tasks
- Improve templates, checklists, and workflows
- Simplify and document what works

* Shorthand: Protect Trust. Communicate Clearly and Often. Make It Better.

Schedule

- Target: approximately +/- 20 hours per week (variable based on volume), including client-facing and operational work
- Must overlap with Chicago business hours (US Central Time) for coordination

Contractor Terms (Important)

- Hourly independent contractor
- Weekly timesheet submission (hours must be approved)
- Starting Rate: $5.50 USD/hour during probation period of 60 days
- Regular salary negotiated based on your experience
- Opportunity for rate increases as responsibilities grow and qualifications are demonstrated.
- Biweekly invoicing per our SOP
- Payment via Wise (or method designated by the firm)
- NDA must be signed before access or work begins

How to Apply:
*IMPORTANT: Please send the following to ----------
*We are not monitoring or responding to messages on Onlinejobs.ph

- A brief cover letter outlining your U.S. residential real estate transaction support experience (what parts you can run end-to-end)
- Your resume with photo
- One example of how you have created or improved SOPs/workflows in past roles (brief description or link)
- Your availability (hours per week + time zone)
- Two professional references we can contact (name, role, email, phone, and how you worked together)
** Gmail addresses as references are not accepted.
- Copies of any legal diplomas, certifications, or relevant training
- A link to your OnlineJobs.ph profile

Screening Questions (answer in your application)

- Transaction experience: Describe your experience supporting U.S. residential real estate transactions. Have you worked with contracts, title commitments, lender conditions, HOA docs, or closing coordination? Provide 2–3 examples.
- Outlook discipline: How do you manage a busy Outlook inbox and calendar so nothing is missed?
- Case management: Have you used Smokeball or another case/matter management system? Which one, and what did you use it for?
- SOP ownership: Give an example of a process or SOP you drafted or improved. What changed and what improved? Include the words blue fish in your answer.
- Reporting: How would you provide a short morning update (deadlines/priorities) and an end-of-day summary (accomplishments/blockers) to an attorney?
- Training: List any diplomas, certifications, or specialized training relevant to this role.

Important: Include your OnlineJobs.ph profile link in your application.

SKILL REQUIREMENT

Legal Services Commercial Real Estate Paralegal

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Remote Legal Assistant (Real Estate) | Illinois Residential Transactions | Hourly Contractor

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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