Construction project coordinator

I'll cut straight to it, we are looking to hire two new tea ---------- mbers for long-term, 10 years plus. We are looking for like-minded tea ---------- mbers, the right person for the right seat, while we are in the process of getting to greatness. You have to be self-driven with very high goals and willing to give it 110%, like the rest of our team. For the right person, this will be easy and work with our team; for the wrong person, you will hate it.

Do us both a favor and don't waste our time if you dont have the above, or share our core values and culture of standards.

Department: Project Management
Reports To: Project Manager (Senior PM / GM CC’d as required)
Location: Remote
Employment Type: Full-Time, Non-Exempt

Who is Team RRE?
We are team players who prioritize open communication while exercising emotional control. We do the right thing and are dedicated to winning. We are not perfect—we learn from our mistakes in the process of being great.

Team RRE Core Values
We Are Team Players
We Prioritize Open Communication
We Exercise Emotional Control
We Do the Right Thing
We Are Dedicated to Winning

Vision
To be the greatest nationwide, relationship-based electrical contractor with the best culture for our tea ---------- mbers.

Purpose
To serve our clients with the highest level of communication and provide maximum value in order to build long-term, relationship-based partnerships.

What’s In It for You
Strong, winning Team culture
Permanent, full-time position
Growth opportunities as we expand locally and nationwide
Access to company health plan (Kaiser Permanente)
Dental and vision coverage
Retirement plan
Six paid holidays per year

Position Overview
The Project Coordinator is a critical support role responsible for relieving Project Managers of coordination, documentation, tracking, and field-support responsibilities so projects are executed efficiently, profitably, and professionally.
This role serves as a central communication hub between Project Managers, field tea ---------- mbers, vendors, clients, and general contractors. Extreme organization, proactive communication, emotional control, and a strong desire to help Team RRE win are required.

Key Responsibilities & Tasks
Project Setup
Prepare job folders upon contract award and ensure all documents are properly organized in Google Drive.
Coordinate and distribute startup documentation, including:
Certificates of Insurance (including additional insured)
Business licenses
Joint Check Agreements
Team Introduction Letters
Communicate with material vendors (e.g., Platt) to establish job accounts.
Assist Project Managers with job costing worksheets and ensure Accounting loads projects into QuickBooks.
Prepare Statements of Values and load them into Google Sheets and Contractor Foreman.
Address and track all required submittals.

Tracking & Documentation
Track schedules and coordinate all active work.
Track daily site reports and store them in the appropriate folders.
Track site photos and organize albums by job phase and date.
Receive incoming job-related emails and route critical requests to the Project Manager per direction.
Update each job’s status line weekly.
Generate a Weekly Job Team Talk (WJTT) Google Doc for every active job, serving as the official weekly update.

Weekly Job Team Talks (WJTT)
Prepare, distribute, and track WJTTs for every job, every week.
Ensure WJTTs clearly communicate:
Job progress
Schedule status
Labor hours and production
Material status and deliveries
Risks, constraints, and next steps
Coordinate WJTTs with jobsite Leads and GC on-site supervisors as required.
Store all WJTT documentation in Google Drive per Team RRE standards.

Contractor Foreman Tasks
Load jobs into Contractor Foreman, including plans, documents, and communications.
Ensure Daily Logs are completed and tracked.
Load new field tea ---------- mbers, assign roles, and verify system access.
Support onboarding by ensuring field tea ---------- mbers can access the app and locate assigned jobs.
Keep Contractor Foreman clean and current as jobs close out.
Ensure end-of-month job inspections and percentage-of-completion updates are completed and posted.


Field Support, Materials & Equipment
Order and coordinate materials and equipment per approved job budgets.
Track material deliveries and equipment usage to support field productivity.
Monitor equipment rentals and usage to minimize unnecessary costs.
Assist Purchasing with large material orders, equipment vendors, pricing, approvals, and follow-ups.
Coordinate lodging and per diem requirements for field tea ---------- mbers.
Assist with weekly mileage tracking and verification for payroll.
Receive and reconcile tooling lists; track missing tools, ladders, and equipment.

Change Orders & Financial Support
Prepare change orders for:
Time & Material work
Scope changes or additions
Overtime work
Equipment-driven requirements
Assist with retainage tracking, invoicing, collections, and Schedule of Values.
Prepare monthly progress billings (manager approval required).
Receive, review, and process payment applications.
Log and track all change orders from initiation through invoicing.

Training & Development
Demonstrates self-awareness of strengths and development needs.
Owns and actively manages a career path toward maximum potential.
Self-motivated, lifelong learner committed to continuous improvement.
Continuously upgrades job knowledge and emotional control.
Asks questions, communicates clearly, takes ownershipand dedicated to winning.

Knowledge, Skills & Abilities
Strong organizational and multitasking skills with attention to detail.
Proficient in Google Workspace (Docs, Sheets, Drive, Gmail) and Contractor Foreman.
Great written and verbal communication skills.
Take massive action to get things done.
Professional, tactful, and service-oriented client interaction.
Ability to build and maintain strong professional relationships with clients.
Emotional Control: Ability to manage personal emotions and positively influence others.

Education & Experience
Construction or electrical industry experience preferred; formal education not required.

Core Competencies
Very high productivity
Understands massive action
Strong ownership mentality
Great financial accountability
Calm under pressure
Organized and detail-oriented
Clear communicator
Team-first, solutions-driven mindset

Why Join Team RRE
Strong culture built on values, not ego
Growing company with a long-term vision
Leadership that cares about people—not just numbers
Opportunity to grow into senior leadership as the company scales