Operations & Systems Assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Part Time

: SALARY

Negotiable based on experience

: HOURS PER WEEK

5

: DATE UPDATED

Mar 6, 2026

JOB OVERVIEW

About the Role

We are looking for a self-motivated, organised, and tech-savvy Operations & Systems Assistant to support the operations of two Australian service-based businesses.

This role focuses on operations coordination, scheduling, customer communication, and improving internal systems.

You will work closely with the business owner to help keep operations running smoothly while improving workflows and processes behind the scenes.

This role is ideal for someone who enjoys organising systems, improving workflows, and helping businesses run more efficiently.

There is potential for the role to grow into Operations Coordinator or Project Manager as the businesses expand.

?

Responsibilities

Operations & Scheduling
• Assist with bookings and scheduling
• Coordinate staff schedules
• Support daily operational tasks
• Assist with route planning and logistics

Customer Communication
• Manage shared inboxes
• Respond to customer enquiries
• Assist with onboarding new customers
• Organise bookings and appointments
• Prepare service quotes when required

Staff Coordination & Recruitment
• Liaise with tea ---------- mbers
• Assist with recruitment of new staff
• Support onboarding documentation and training materials

Systems & Process Improvement

A key part of this role is helping improve systems and workflows.

Tasks may include:
• Documenting Standard Operating Procedures (SOPs)
• Organising internal documentation
• Identifying inefficiencies
• Recommending improved workflows
• Helping automate repetitive tasks
• Supporting system improvements and transitions

Project Coordination
• Maintain task trackers (Trello, Notion, or Google Sheets)
• Manage shared calendars
• Track operational tasks and priorities

Administration & Compliance
• Help document i ---------- or issues
• Track customer concerns and resolutions
• Maintain organised records

?

Tools & Systems Used

You may work with tools such as:

Operations & Scheduling
• Pet Sitter Plus

Staff Management
• ConnectTeam

Communication
• Google Workspace (Docs, Sheets, Drive, Calendar, Gmail)
• WhatsApp Business
• Virtual phone systems

Marketing
• Meta Business Suite
• Email marketing platforms

Routing & Logistics
• Google Maps
• Apple Maps
• Circuit

?

Who We’re Looking For

We’re looking for someone who is:
• Self-motivated and proactive
• Highly organised and detail-oriented
• Comfortable learning new technologies
• Able to work independently
• Interested in improving systems and workflows

Bonus experience
• Operations or startup support
• Automation or AI tools
• Project coordination
• Interest in animals or animal welfare

?

Working Arrangement
• Remote work
• Flexible hours
• 5–10 hours per week initially

The role may grow as the businesses expand.

?

Requirements

To be considered for this role, applicants must have:
• Reliable internet connection
• Power backup and internet backup in case of outages
• Ability to work independently and communicate clearly
• No planned vacation or extended leave within the first 3 months

?

How to Apply

Please submit the following:
1. Your latest resume
2. A short Loom video (2–3 minutes) introducing yourself and explaining:
• your experience with operations or systems support
• tools you have used (Trello, Google Workspace, etc.)
3. Your hourly rate
4. A short example of a process or workflow you helped improve in a previous role

Applications without a Loom video and resume may not be considered.

SKILL REQUIREMENT

Workflow Office and Administration Scheduling

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0030
Controller Execution Time ( Jobseekers / Job )	0.0134
Total Execution Time	0.0172

GET DATA

No GET data exists

MEMORY USAGE

1,507,720 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Operations-Systems-Assistant-1594825

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0070 seconds) (Hide)

0.0016	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1594825 LIMIT 1
0.0003	SELECT * FROM `employers` WHERE `employer_id` = 590533 LIMIT 1
0.0003	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1594825 AND `misc`.`id` IS NULL
0.0004	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-22',ej.date_added) duration_days, DATEDIFF('2026-04-22',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-22',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1594825'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1594825
0.0007	UPDATE employer_jobs SET hit_counts = '*Mar-06-2026=974Mar-07-2026=68Mar-08-2026=59Mar-09-2026=55Mar-10-2026=40Mar-11-2026=31Mar-12-2026=34Mar-13-2026=12Mar-14-2026=10Mar-15-2026=13Mar-16-2026=15Mar-17-2026=23Mar-18-2026=11Mar-19-2026=13Mar-20-2026=7Mar-21-2026=6Mar-22-2026=5Mar-23-2026=11Mar-24-2026=15Mar-25-2026=25Mar-26-2026=14Mar-27-2026=13Mar-28-2026=4Mar-29-2026=10Mar-30-2026=7Mar-31-2026=4Apr-01-2026=7Apr-02-2026=7Apr-03-2026=16Apr-04-2026=2Apr-05-2026=2Apr-06-2026=6Apr-07-2026=2Apr-08-2026=4Apr-09-2026=3Apr-10-2026=6Apr-11-2026=2Apr-12-2026=5Apr-13-2026=16Apr-14-2026=3Apr-15-2026=5Apr-16-2026=8Apr-17-2026=5Apr-18-2026=1**Apr-22-2026=2' WHERE job_id= '1594825'
0.0006	`UPDATE employer_jobs SET monthly_hits = '*Mar-2026=1479*Apr-2026=102' WHERE job_id= '1594825'`
0.0003	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1594825' AND status LIKE 'sent%' ORDER BY id DESC`
0.0002	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1594825
0.0003	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '590533' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0012	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1776839654
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Operations-Systems-Assistant-1594825
csrf-token	8266656d99d6c0b4dd1bd72a2eaa5b2d

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.stage.app.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.7
HTTP_DNT

Operations & Systems Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?