Virtual Real Estate Assistant & Transaction Coordinator

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: TYPE OF WORK

Part Time

: SALARY

$150 - $300

: HOURS PER WEEK

20

: DATE UPDATED

Mar 4, 2026

JOB OVERVIEW

Soloria & Co. Real Estate Group, a luxury real estate brand affiliated with MOD Realty, is seeking an experienced Virtual Real Estate Assistant & Transaction Coordinator to support a top-producing Realtor in Texas. This role involves managing client onboarding, transaction coordination using Transaction Desk (HAR MLS), CRM management in Go High Level, and assisting with real estate marketing and social media.

The ideal candidate is highly organized, tech-savvy, detail-oriented, and experienced in real estate workflows from client onboarding through closing.

Please note: Applicants must have prior experience working as a Real Estate Virtual Assistant or Transaction Coordinator. Applications without real estate experience will not be considered.

Key Responsibilities

Transaction Coordination & Client Onboarding

Send welcome emails and onboarding documents to new buyer and seller clients

Prepare and send required agreements and disclosures electronically

Create and manage transactions using Transaction Desk (HAR MLS) and track signatures via Authentisign

Monitor transaction timelines and coordinate with lenders, title companies, inspectors, and other vendors

Maintain organized transaction files in MOD Work Space

CRM Management

Input and organize contacts in Go High Level CRM

Tag leads, manage pipelines, and assign automation campaigns

Maintain accurate notes and ensure CRM records remain organized and up to date

Social Media Marketing (Secondary Priority)

Create and schedule 5+ weekly posts across Instagram, Facebook, LinkedIn, and TikTok (feed + stories)

Develop content aligned with Soloria & Co. Real Estate Group luxury branding

Produce educational content including buyer tips, seller tips, market insights, and open house promotions

Design graphics using Canva or similar tools

Marketing Support

Create marketing materials such as Open House flyers, Just Listed, Under Contract, and Sold announcements

Distribute open house flyers to agents using HAR Matrix Reverse Prospecting

Assist with listing promotion and marketing campaigns

How to apply:

To ensure attention to detail, please follow the instructions below. Applications that do not follow these steps will not be reviewed.

Email your resume to ----------
with the subject line:
Luxury Keys – Virtual Real Estate Assistant Application

Attach a 1-minute video introduction including your name, location, real estate experience, and familiarity with Transaction Desk, CRM systems, and social media marketing.

In the body of the email include:

Links to any real estate marketing or social media content you’ve created

Your hourly or monthly rate

Your weekly availability

Incomplete applications will be automatically disqualified.

SKILL REQUIREMENT

CRM Real Estate Marketing Social Media Content Creation

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Virtual Real Estate Assistant & Transaction Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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