Virtual Luxe Solutions

Full-Time Transaction Coordination, Compliance & Operations Assistant

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: TYPE OF WORK

Full Time

: SALARY

960

: HOURS PER WEEK

40

: DATE UPDATED

Mar 3, 2026

JOB OVERVIEW

Virtual Luxe Solutions is seeking a highly skilled, detail-oriented TC Assistant/Compliance to support a growing Transaction Coordination company serving the Oklahoma City market.

This is NOT an entry-level role. We are looking for someone experienced in contract intake, compliance, and file management who thrives in structured environments and enjoys building systems.

About the Role

Intake/Compliance:
- Contract Intake & File Setup
- Review incoming contracts for completeness and accuracy
- Enter new files into AFrame and internal tracking systems
- Ensure all required documents are collected at intake
- Internal Compliance Management
- TC Assistant Tasks (Update TC System, scheduling, status tracking, timeline management, etc.)
- Agent Onboarding
- Client Care

TC Assistant activities as needed
- Prep listing/buyer packets as needed
- Calendar and track critical deadlines
- Flag missing signatures, addenda, or compliance gaps
- Assist TCs with file updates and deadline monitoring
- Support communication follow-up as needed
- Help maintain white-glove client experience standards
- Support workload balancing during high-volume periods

Systems & Process Improvement
- Help refine and improve internal workflows
- Assist with documenting and updating SOPs
- Identify inefficiencies and recommend improvements
- Support scaling systems as client roster grows

Compliance Management
- Maintain brokerage compliance standards
- Audit files for required documentation
- Communicate with agents regarding corrections
- Ensure internal SOP adherence
- Track and follow up on outstanding compliance items

Ideal Candidate
You are:

- Advanced in contract intake and compliance
- Extremely detail-oriented
- Comfortable working inside multiple files simultaneously
- Tech-savvy and tech-curious
- Resourceful and solution-focused
- Process-driven and systems-minded
- Confident communicating professionally with agents

You enjoy:
- Creating structure
- Improving processes
- Solving operational bottlenecks
- Working behind the scenes to make things run smoothly

Required Experience
- 2 year min Real estate transaction coordination experience
- Strong understanding of contract timelines and contingencies
- Experience with e-signing software (Dotloop, Docusign, etc.)
- Experience with AFrame (strongly preferred)
- Proficiency in Google Workspace
- Comfort managing multiple deadlines

Tools You’ll Use
- AFrame
- Google Workspace
- Various E-signing platforms (Dotloop, Docusign, Skyslope, KWCommand, etc.)
- Various Broker compliance systems
- Transaction tracking tools

Benefits:
- 5 PTO Days a year
- Paid Holidays (Thanksgiving, Christmas, New Years, and Independence Day)
- 2 Floating Holidays
- Leadership Support

To Apply
Please submit:

Resume
- Brief summary of your transaction coordination experience
- Description of your compliance/intake workflow

SKILL REQUIREMENT

Real Estate Listing Coordination Transaction Coordinating

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Virtual Luxe Solutions

Full-Time Transaction Coordination, Compliance & Operations Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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