HR Virtual Assistant / Interview Coordinator

Company: Core Mind Technology
Role: HR Virtual Assistant / Interview Coordinator
Employment Type: Full-Time
Work Setup: Remote
Schedule: Schedule: 9/10pm - 6/7am PST (8am - 5pm Central Time USA) {Daylight Savings Shifts the schedule 2 times per year}


About Core Mind Technology

Core Mind Technology builds AI-powered automation and digital service solutions, with a strong focus on clear systems, high-quality talent, and scalable operations. We are growing and need a HR Virtual Assistant / Interview Coordinator who can own day-to-day recruiting and HR coordination so leadership can focus on strategy and delivery.

This is a systems-driven HR role where you will help design and maintain structured hiring and onboarding workflows—not just post jobs and send emails.

About the Role

You will manage candidate pipelines, run structured initial interviews, coordinate with hiring managers, and help build HR processes that are consistent and data-informed. You’ll be responsible for ensuring that candidates have a smooth experience and that our internal team always knows exactly where each candidate is in the process.

You will work closely with leadership and collaborate with different divisions (AI automation, digital services, and internal operations) as we continue to grow our team.

Key Responsibilities

You will be responsible for:
- Posting and updating job listings on OnlineJobs.ph and other platforms
- Sourcing and shortlisting candidates based on clear role scorecards and criteria
- Reviewing resumes and screening answers for fit and red flags
- Conducting 15–20 minute initial screening interviews via Zoom/Google Meet using our scripts
- Taking structured notes and scoring candidates against predefined scorecards
- Coordinating interviews with hiring managers and internal stakeholders
- Managing calendars, sending invites, and following up with reminders
- Keeping an organized candidate pipeline in our tracking system (ATS/Sheets/Notion)
- Sending timely updates to candidates (next steps, rejections, follow-ups) using templates
- Assisting with offer coordination and pre-onboarding communication
- Supporting onboarding checklists: document collection, first-day schedule, system access coordination
- Helping maintain and improve HR SOPs, templates, and internal hiring documentation

Tools & Workflow

You may work with tools such as:

- Google Workspace (Docs, Sheets, Calendar, Gmail)
- Zoom / Google Meet
- Scheduling tools (e.g., Calendly or similar)
- Internal tracking tools (Notion, Airtable, or spreadsheets)
- Slack (or similar) for internal communication
- Applicant tracking / HR dashboards as we implement them

We value people who can follow existing SOPs and also propose workflow improvements as they learn the systems.

What We’re Looking For

We’re looking for someone who:

- Has 2+ years of experience in HR, recruitment, or as a VA handling hiring/interview coordination
- Is confident speaking with candidates on calls and video, and represents the company well
- Has excellent written and spoken English
- Is highly detail-oriented, consistent, and process-driven
- Can manage multiple roles and candidates in parallel without dropping details
- Is organized, deadline-driven, and comfortable working with minimal micromanagement
- Communicates clearly and professionally in remote, asynchronous environments
- Is comfortable working with US-based businesses and time zones

Nice to Have

- Experience hiring for remote roles in tech, digital services, or startups
- Experience using an ATS or structured recruitment tracking tools
- Familiarity with basic HR concepts (onboarding, probation, simple policies)

Compensation (PECP-style Model)

We use a performance- and completion-aware structure similar in spirit to PECP:
- Competitive monthly salary ranging from $400 to $700 in PHP, aligned with experience and capability
- Payout on a regular, predictable schedule
- Performance-based bonuses available based on:
- Speed and quality of hiring pipeline management
- Candidate experience and communication quality
- Accuracy, organization, and completeness of records
- Process improvements and documentation you introduce

High performers may be eligible for:

- Compensation increases
- Expanded HR responsibilities (policy support, people operations projects)
- A long-term People Operations / HR leadership growth track within Core Mind Technology


Benefits

- Long-term, stable remote role with US hours
- Close collaboration with leadership and visibility into multiple business units

Additional Benefits After 90 Days

Upon successfully completing a 90-day probation period and meeting performance expectations, Core Mind Technology will provide:

- A MacBook for work use, funded by the company
- A battery backup / UPS system to help during power interruptions
- High-speed internet funded by the company (either direct payment or a fixed monthly allowance)
- Healthcare coverage, with details discussed during the interview and confirmed in your contract


Ideal For

This role is ideal for:

- Experienced HR/recruitment virtual assistants
- Coordinators who enjoy structured processes and clear documentation
- Remote professionals who love organizing people, information, and schedules
- Individuals looking for a long-term, growth-oriented position in a tech-forward company


How to Apply

Please send:
- Your resume
- A short summary (3–6 sentences) of your HR / recruitment / VA experience
- The tools you’ve used for scheduling, interviewing, and tracking candidates
- One example of a hiring or interview coordination workflow you’ve managed (what tools you used, number of candidates, and how you kept things organized)

Optional but appreciated:

- A 1–2 minute voice or video introduction (link) sharing your background and why you’re a fit for this role

Use the email subject line:
“HR Virtual Assistant / Interview Coordinator – Core Mind Technology – [Your Full Name]”

If you tell me whether you prefer to pay hourly or monthly and your exact target range, I can quickly adjust the compensation section to match your final offer.

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