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TYPE OF WORK
Part Time
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SALARY
$5.62/PH
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HOURS PER WEEK
8
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DATE UPDATED
Apr 1, 2026
Role Overview
The role focuses on identifying and contacting owners of existing HMOs with the aim of sourcing off?market or pre?market acquisition opportunities. The assistant will work primarily through HMO licensing databases, council records, and other publicly available sources to build accurate lead lists and initiate first contact with landlords. The goal is to help secure properties that already hold HMO status, removing the risks associated with planning permission, Article 4 restrictions, and change?of?use applications.
Key Responsibilities
• Search and extract data from local authority HMO registers, licensing databases, and other public records to identify suitable existing HMOs.
• Compile and maintain lead lists including landlord names, contact details, property addresses, licence status, and any relevant notes.
• Conduct outreach to landlords via email, phone, or messaging platforms to introduce the company, gauge interest in selling, and arrange follow?up conversations.
• Track all communication in a structured CRM or spreadsheet, ensuring accurate notes, dates, and outcomes.
• Pre?qualify opportunities by gathering basic information on property condition, tenancy status, rental income, and landlord motivation.
• Monitor changes in HMO licensing data and flag new opportunities as they appear.
• Support negotiation preparation by providing background research on properties, comparable sales, and local market conditions.
• Handle sensitive information with confidentiality and professionalism at all times.
Skills & Experience
• Strong research skills and the ability to navigate council databases and public records.
• Excellent written and verbal communication, especially for professional outreach.
• Comfortable making cold or warm contact with landlords and property owners.
• Highly organised, with experience using spreadsheets or CRM tools.
• Ability to work independently, follow processes, and meet weekly targets.
• Prior experience in property sourcing, lettings, acquisitions, or virtual assistance is beneficial but not essential.
Personal Qualities
• Persistent and proactive in following up leads.
• Detail?oriented, especially when handling data.
• Professional, polite, and confident when speaking with landlords.
• Motivated by results and comfortable working to KPIs.
Working Hours & Structure
• Remote, flexible working.
• Part?time or full?time depending on availability and performance.
• Weekly reporting on leads generated, contacts made, and opportunities identified.
Purpose of the Role
This position directly supports the acquisition strategy of purchasing existing HMOs, allowing the business to bypass planning risk, Article 4 restrictions, and delays associated with change?of?use applications. The assistant plays a key role in sourcing compliant, income?producing properties that can be purchased quickly and efficiently.
