Appointment Setting & Pipeline Manager

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: TYPE OF WORK

Full Time

: SALARY

$6

: HOURS PER WEEK

25

: DATE UPDATED

Feb 27, 2026

JOB OVERVIEW

We are a marketing company that helps service-based businesses generate leads and book appointments through paid advertising.
We are hiring a part-time Virtual Assistant (20–25 hours per week) to manage lead follow-up, appointment setting, deposit collection, pipeline organization, and reporting.
This is NOT a beginner VA role.
This is a performance-focused, client-facing position for someone organized, confident on the phone, and comfortable working inside GoHighLevel.

Compensation
Part-time: 20–25 hours per week

Starting pay: $5–$7 per hour (based on experience)

Performance bonuses available for strong results

We are looking for someone long-term who wants stability and growth.

Core Responsibilities
???? Lead Follow-Up & Appointment Setting
Call and text new leads within 5 minutes

Follow approved scripts (no pricing or closing)

Book qualified appointments directly on the calendar

Send confirmations and reminders

Follow up with no-shows

Primary goal: Keep calendars full with qualified appointments.

???? Deposit Collection
Send deposit links to qualified prospects

Clearly explain deposit instructions

Confirm payment is received

Move paid prospects to the correct pipeline stage
You are not closing the deal.
You are securing the appointment and deposit when required.

???? Pipeline & CRM Management (GoHighLevel)
Manage and update pipelines daily

Move leads through stages accurately

Tag and label contacts properly

Log all calls, texts, and actions in contact notes

Ensure no lead falls through the cracks

Clean CRM = smooth operations.

???? Reporting & Admin
Track leads, booked calls, deposits collected, shows, and no-shows

Submit weekly performance reports

Update tracking sheets daily

Requirements
Strong spoken and written English

Confident and comfortable on phone calls

Experience with GoHighLevel (or similar CRM)

Highly organized and detail-oriented

Able to follow systems and scripts exactly

Reliable and responsive

What Success Looks Like
Leads are contacted quickly

Appointments are consistently booked

Deposits are collected properly

Pipelines are always accurate

Reports are submitted on time

No operational bottlenecks

???? Required Intro Task (Read Carefully)
If you do not complete this exactly as instructed, your application will not be reviewed.
We are testing communication skills and systems thinking.

1?? 2-Minute Video (Loom or similar)
Record a 2-minute video answering:
Your experience with appointment setting

Your experience with GoHighLevel (or similar CRM)

Why you are confident speaking on the phone

No video = no review.

2?? Lead Handling Scenario (Written)
Scenario:

A new lead submits a form at 3:00 PM.
You call at 3:04 PM — no answer.

Write:
The text you send immediately after the missed call

What you would say if they answer on the second call

How you would move this lead inside the pipeline

Goal: Book the appointment and move the lead correctly.
Do NOT mention pricing or closing.

At the top of your application, write this exact phrase:

“Pipelines stay clean.”

If that sentence is missing, your application will not be reviewed.

SKILL REQUIREMENT

Call Center Operations Management English Speaking Customer Service

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Appointment Setting & Pipeline Manager

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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