Outbound Operations VA (Cold Email + CRM + Scheduling) — Vitalaris (US Healthcare AI)

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: TYPE OF WORK

Part Time

: SALARY

5

: HOURS PER WEEK

20

: DATE UPDATED

Feb 25, 2026

JOB OVERVIEW

About Vitalaris
Vitalaris helps healthcare practices (starting with dental + veterinary) improve operations using practical automation + AI systems. Our goal is simple: help clinics capture missed opportunities, reduce chaos, and increase booked appointments—without adding workload to the team.

What you’ll do (your mission):
Your #1 job is to help create consistent pipeline and booked discovery calls by managing our outbound systems.

Core responsibilities

1) Cold Email Campaign Ops (ListKit + Email Sending)

Build/clean targeted prospect lists (Dental + Vet in Colorado, then US)

Segment lists by specialty, location, size

Launch and manage cold email sequences

Monitor deliverability + bounce rates, remove bad leads

Track replies and label them (Interested / Not now / Wrong contact / Unsubscribe)

Maintain a simple weekly report (sent, open, replies, booked calls)

2) Inbox + Reply Triage

Use templates to respond to positive replies quickly

Ask light qualification questions (practice size, decision-maker, etc.)

Book meetings directly on my Google calendar

Follow up with warm leads professionally

3) CRM / Pipeline Management

Enter leads and update pipeline stages

Track follow-ups and next actions

Keep notes organized so nothing falls through the cracks

4) Light Canva / Sales Support (secondary)

Update/Create simple Canva Decks that are visually appealing while being brand consistent.

Clean formatting and export PDFs when needed

You are a fit if you are:

Extremely organized and detail-oriented

Comfortable learning tools fast (ListKit, CRM, Google Sheets)

Confident writing professional English messages

Proactive: you don’t wait to be told every step

Excited about AI and business operations (not “scared” of AI)

Not a fit if:

You dislike repetitive outreach + follow-up

You need constant supervision

You avoid metrics/accountability

How to apply (required):
To be considered, reply with:

A short intro (2–4 sentences) on why you want this role

Your experience with any of these: cold email, lead lists, CRM, scheduling

Write a 4–6 sentence email reply to this scenario:
“Hi, this sounds interesting. What exactly do you do and what would this cost?”

Your internet speed + headset confirmation

Your availability (hours + timezone)

Applicants who do not complete the 5 items above will not be reviewed.

SKILL REQUIREMENT

Email Marketing Lead Generation Data Entry

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Outbound Operations VA (Cold Email + CRM + Scheduling) — Vitalaris (US Healthcare AI)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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