PROJECT COORDINATOR & MONDAY.COM EXPERT

???? Location
Remote – Philippines
???? Employment Type
Full-Time
???? Reports To
US-Based Leadership Team
???? Industry
US-Based Mobility Company
???? Compensation
Competitive – Based on Experience
???? Work Hours
US Business Hours EST - Required


About the Role
We are a US-based company seeking a highly organized, tech-savvy Project Coordinator and ---------- Expert to join our remote team. This is a critical role that sits at the intersection of project management, process improvement, and operational excellence. You will work directly with managers and leadership to ensure projects are delivered on time, workflows are optimized, and our team has the systems, documentation, and visibility needed to scale effectively.
This is a fantastic opportunity for a detail-oriented professional in the Philippines who thrives in a fast-paced, collaborative remote environment and is passionate about leveraging modern tools — including AI — to drive efficiency.
Key Responsibilities
---------- Board & Dashboard Management
Design, build, and manage ---------- boards, dashboards, and automations tailored to each team's workflow.
Create and maintain project timelines, milestone trackers, and resource views across multiple departments.
Configure automation rules within ---------- to trigger notifications, status updates, and task assignments.
Train tea ---------- mbers on best practices for using ---------- and ensure consistent board hygiene.
Audit boards regularly to ensure data accuracy and update structures as project needs evolve.

Project Coordination & Deliverable Tracking
Partner with managers to define project scopes, deliverables, timelines, and accountability owners.
Monitor active projects daily, proactively identifying risks, blockers, or delays and escalating as needed.
Facilitate project kick-off meetings, check-ins, and retrospectives to keep all stakeholders aligned.
Track project progress against KPIs and deliverables, following up with tea ---------- mbers to ensure commitments are met.
Maintain a centralized project registry and ensure all active initiatives are documented and visible to leadership.

Workflow Automation & Process Improvement
Identify manual, repetitive processes across teams and lead efforts to automate them using ---------- , Make (Integromat), or similar tools.
Map existing workflows and recommend improvements that reduce friction, minimize errors, and save time.
Implement integrations between ---------- and third-party tools such as Slack, Google Workspace, or other platforms in use.
Continuously evaluate new tools and automation technologies that can improve team efficiency.

Standard Operating Procedures (SOPs) & Documentation
Draft, format, and maintain clear, comprehensive SOPs for recurring processes across departments.
Create process documentation, workflow diagrams, and how-to guides that enable consistent execution.
Organize and maintain a centralized knowledge base or internal wiki so information is always accessible.
Update existing SOPs as processes evolve, ensuring documentation never becomes stale.

Meeting Support & Note-Taking
Attend recurring leadership, project, and tea ---------- etings to capture detailed, structured meeting notes.
Distribute meeting recaps, including decisions made, action items, owners, and due dates within 24 hours of each meeting.
Maintain an action item tracker and follow up with responsible parties to ensure completion.
Prepare agendas and pre-read materials ahead of scheduled meetings.

Reporting & Leadership Communication
Compile and deliver weekly/bi-weekly project status reports to leadership summarizing progress, risks, wins, and next steps.
Build and maintain executive-level ---------- dashboards that provide real-time visibility into portfolio health.
Create presentation-ready summaries, slide decks, or reports that translate data into clear narratives for decision-makers.
Surface insights and trends from project data to help leadership make informed decisions.

Event & Program Coordination
Support the planning and logistics coordination of virtual and in-person company events, team offsites, and webinars.
Manage event timelines, vendor communications, and logistics checklists to ensure smooth execution.
Coordinate speaker schedules, A/V requirements, registration processes, and post-event follow-ups.
Build event project boards in ---------- and track all planning tasks from kickoff to completion.
Support recurring program management needs such as onboarding cycles, quarterly planning sprints, and cross-functional initiatives.

AI & Technology Enablement
Utilize AI tools and large language models (LLMs) such as ChatGPT, Gemini, NotebookLM, and Claude to draft communications, summarize documents, generate SOPs, and improve team productivity.
Research and test emerging AI-powered tools that can enhance project management, documentation, or automation workflows.
Act as an internal champion for technology adoption, helping tea ---------- mbers leverage new tools effectively.

Qualifications & Requirements
Required
3+ years of experience in project coordination, operations, or a similar role.
Hands-on, advanced proficiency with ---------- , including board creation, automation, dashboards, and integrations.
Strong written and verbal English communication skills — you will communicate daily with US-based colleagues and leadership.
Demonstrated ability to write clear, professional SOPs, meeting notes, and status reports.
Experience working remotely in a US time zone overlap (EST or PST preferred).
Highly organized, self-directed, and comfortable managing multiple projects simultaneously.
Proficiency with Canva, Google Workspace (Docs, Sheets, Drive) and/or Microsoft 365.
Reliable high-speed internet connection and a professional, distraction-free home office setup.
Must have their own reliable computer equipment capable of supporting multitasking across web-based platforms.

Preferred / Nice to Have
Experience with automation tools such as Zapier, Make (Integromat), or native ---------- automations.
Familiarity with AI/LLM tools such as ChatGPT, Claude, Gemini, or Notion AI for productivity workflows.
Experience with communication and collaboration tools such as Slack, Zoom
Background in event coordination, program management, or executive support.
Exposure to CRM platforms GHL, marketing tools, or project management platforms beyond ---------- (e.g., Asana, ClickUp, Trello).
---------- certification (any level) is a strong advantage.
Automation tools, i.e., Make (preferred) or similar tools
PMP, CAPM, or equivalent project management certification is a plus.

What We Offer
Fully remote position — work from anywhere in the Philippines.
Collaborative, supportive team culture with a strong emphasis on communication and transparency.
Exposure to cutting-edge tools, including AI, automation platforms, and modern project management software.
Opportunity to grow into a senior operations or project management role as the company scales.
Competitive compensation commensurate with experience.
Long-term, stable engagement with a US-based company committed to its remote tea ---------- mbers.

How to Apply
To be considered for this role, please submit the following:
Your updated resume/CV highlighting relevant project coordination and ---------- experience.
A brief cover letter (3–5 sentences) describing your ---------- experience and one workflow or automation you are proud of implementing.
(Optional but strongly preferred) A short Loom or video walkthrough (2–5 minutes) of a ---------- board you have built or managed.

Applications that include a video 2 - 3 minute walkthrough of your skills will be prioritized. We look forward to meeting organized, driven professionals who are excited to help our team operate at its best.

?? We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all tea ---------- mbers. ??