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TYPE OF WORK
Part Time
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SALARY
780 USD Per month
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HOURS PER WEEK
30
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DATE UPDATED
Feb 15, 2026
About the Role:
This role provides high?accuracy bookkeeping and financial administration support across the New Zealand Honey Group, working across multiple Xero files for a growing FMCG/e?commerce business. You will manage accounts payable, accounts receivable, and weekly bank reconciliations in Xero, ensuring all financial data across the group is clean, timely, and audit?ready.
The work requires strong technical capability in Xero, confidence with digital document?capture tools, and a meticulous approach to detail. You will support smooth financial operations by keeping records up to date, resolving discrepancies, and maintaining clear communication with internal teams and suppliers.
Key Responsibilities:
Accounts Payable:
Timely processing of supplier invoices through Xero with accurate coding, tracking and documentation.
Match invoices and bank feed transactions to purchase orders and receipts where applicable.
Maintain up?to?date AP schedules.
Follow up on missing invoices, statements, or documentation.
Ensure GST treatment is correct and compliant.
Accounts Receivable:
Generate and send customer invoices as required.
Import completed sales from CIN7 daily.
Reconcile payments received and allocated correctly.
Monitor overdue accounts and send reminders or statements.
Maintain accurate customer records and resolve discrepancies.
Bank Reconciliation & Financial Accuracy
Complete weekly bank reconciliations to a high standard.
Investigate and resolve coding issues, duplicates, or mismatches.
Reconcile credit card, PayPal, Amazon, and other payment gateways.
Maintain clean, accurate ledgers and support month?end processes.
Systems & Workflow Support:
Use Xero and/or Hubdoc for document capture and ensure all supporting documents are filed correctly.
Work within ApprovalMax workflows (if applicable) to support invoice approvals.
Assist with CIN7?related financial tasks such as matching POs, stock invoices, or landed cost entries (if applicable).
Identify opportunities to streamline processes or improve accuracy.
Communication & Administration:
Communicate with suppliers regarding statements, credits, and payment queries.
Liaise with internal teams to clarify coding, approvals, or missing information.
Maintain confidentiality and handle financial information with care.
Support ad hoc finance administration tasks as required.
About You:
Strong experience in bookkeeping with proven capability in Xero. 3+ years Xero experience as an administrator.
Good Excel skills, including the ability to complete manual Amazon reconciliations accurately, with instruction
Experience with ApprovalMax, Hubdoc and/or CIN7 is a significant advantage.
Very high level of accuracy, attention to detail, and consistency in financial data entry.
Confident managing AP, AR, and reconciliations independently.
Strong organisational skills and ability to manage workload across the week.
Clear communicator who can follow processes and ask questions when needed.
Comfortable working remotely with digital tools and cloud?based systems.
Extremely high level of confidentiality and professionalism when handling financial information.
Role is:
6am to 11am Phillipines time - Monday to Friday
