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TYPE OF WORK
Full Time
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SALARY
6.00- 8.00
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HOURS PER WEEK
30
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DATE UPDATED
Aug 27, 2026
HR & Caregiver Onboarding Virtual Manager
We are seeking a dependable, detail-oriented Virtual Assistant to support our Human Resources and caregiver onboarding processes. The ideal candidate has experience with healthcare staffing, employee records, compliance tracking, and onboarding caregivers such as PCAs, CNAs, LPNs, and RNs.
This is a remote position. The selected candidate must be organized, professional, responsive, and comfortable handling confidential employee information.
Key Responsibilities
Review employment applications and identify qualified caregiver candidates.
Contact applicants and schedule interviews.
Send interview confirmations and follow-up messages.
Collect and organize all required hiring documents.
Assist new employees with completing onboarding paperwork.
Verify that documents are complete, signed, dated, and current.
Track background checks, drug screenings, references, CPR certifications, TB screenings, physicals, professional licenses, identification, and other required credentials.
Identify missing or expired documents and follow up with employees.
Maintain accurate electronic employee files.
Enter and update caregiver information in AxisCare and other company systems.
Send caregiver login instructions and assist with basic onboarding questions.
Schedule orientation, training, skills demonstrations, and competency evaluations.
Maintain onboarding and compliance tracking spreadsheets.
Conduct routine employee-file audits.
Provide management with lists of employees who have missing, incomplete, or expiring credentials.
Assist with recruitment postings and applicant follow-up.
Maintain confidentiality and follow HIPAA and company privacy requirements.
Provide regular updates regarding each applicant’s onboarding status.
Required Qualifications
Previous experience in HR, recruiting, onboarding, credentialing, or administrative support.
Strong attention to detail and follow-through.
Excellent written and verbal English communication skills.
Experience working with confidential employee information.
Proficiency with Google Workspace, Microsoft Office, spreadsheets, email, and electronic file systems.
Reliable computer, secure internet connection, and quiet workspace.
Ability to work independently and meet deadlines.
Availability during assigned Eastern Time business hours.
Preferred Qualifications
Experience with a home care, home health, healthcare staffing, or medical organization.
Familiarity with caregiver onboarding requirements.
Experience using AxisCare or a similar home care management system.
Knowledge of healthcare credentials and compliance documentation.
Experience recruiting and onboarding PCAs, CNAs, LPNs, and RNs.
Performance Expectations
The successful candidate must:
Communicate promptly and professionally.
Keep onboarding records accurate and current.
Follow up consistently until required documents are received.
Protect all confidential company and employee information.
Provide clear daily or weekly progress reports.
Immediately report compliance concerns or questionable documentation.
Never approve an employee for work until all required items have been reviewed and authorized by management.
