Full-Time Bookkeeper + Executive Personal Assistant (Australian Business – Xero Required)

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: TYPE OF WORK

Full Time

: SALARY

?2,000 per day

: HOURS PER WEEK

50

: DATE UPDATED

Feb 11, 2026

JOB OVERVIEW

???? About Us

We are Hair Doctors, a premium doctor-led hair restoration group based in Sydney and Melbourne, Australia. We operate multiple medical and health-related entities and are expanding rapidly.

We are looking for a full-time Bookkeeper + Executive PA to work remotely from the Philippines, supporting four partners across multiple business entities.

This is a long-term role with growth potential for the right candidate.

???? Compensation

Starting rate: ?2,000 per day

5–6 days per week (6 preferred)

Long-term full-time position

Performance bonuses available after probation

???? Role Overview

This is a dual role:

Bookkeeping for multiple Australian entities (primary responsibility)

Executive PA support for 4 business partners

You must be highly organised, proactive, detail-oriented, and comfortable managing financial data and executive schedules.

???? Bookkeeping Responsibilities

You MUST have strong experience in Xero and familiarity with Australian bookkeeping and tax basics.

Core Duties:

Daily bank and credit card reconciliations in Xero

Recording income and expenses correctly (GST coding required)

Managing Accounts Payable & Accounts Receivable

Preparing financial reports (P&L, Balance Sheet, Cash Flow)

Preparing data for BAS (Business Activity Statements)

Monitoring PAYG, Superannuation, and GST obligations

Reconciling Stripe, PayPal, Square or other merchant accounts

Payroll processing in Xero (if required)

Assisting external accountants with end-of-month and end-of-year reporting

Maintaining clean, audit-ready books

Required Software Experience:

Xero (Essential – 2+ years minimum)

Hubdoc or similar receipt capture tools

Excel or Google Sheets (advanced level)

Experience with Australian businesses preferred

???? Executive Personal Assistant Responsibilities

You will support 4 business partners.

Core Duties:

Managing business and personal calendars

Booking appointments (medical, business, travel, personal)

Scheduling meetings across time zones

Email inbox organisation

Coordinating with staff and third parties

Travel bookings (flights, hotels, conferences)

Basic document preparation

Reminder systems and follow-ups

You must be:

Highly organised

Proactive (not waiting for instructions)

Able to prioritise multiple executives

???? Ideal Candidate Profile

? 3+ years bookkeeping experience
? Strong Xero proficiency
? Familiar with Australian GST & BAS basics
? Excellent written and spoken English
? Highly organised and detail-oriented
? Able to work independently
? Stable internet connection
? Willing to work 5–6 days per week

Bonus if you have:

Xero Certification

Experience with Australian medical or service-based businesses

Previous Executive Assistant experience

???? Working Hours

Must overlap with Australian business hours (Sydney time)

Availability for urgent scheduling matters

???? Do NOT Apply If:

You do not have Xero experience

You do not understand GST basics

You prefer part-time work

You cannot commit long-term

???? How to Apply

Please send:

Your CV

Your Xero experience summary

A short description of your experience with Australian bookkeeping

Your internet speed test result

A short paragraph explaining why you are suitable for a combined bookkeeping + PA role

If you are reliable, detail-oriented, and want to grow with an expanding Australian healthcare group, we would love to hear from you.

SKILL REQUIREMENT

Xero Bookkeeping Financial Reporting

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Full-Time Bookkeeper + Executive Personal Assistant (Australian Business – Xero Required)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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