Top Vancouver Real Estate Team Hiring Experienced Virtual Transaction Coordinator Canadian Experience Required, Long-Ter

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: TYPE OF WORK

Full Time

: SALARY

Monthly: approximately $1,120.00 - $1,37

: HOURS PER WEEK

40

: DATE UPDATED

Mar 17, 2026

JOB OVERVIEW

Experienced Virtual Transaction Coordinator for Top Vancouver Real Estate Team
Canadian Real Estate Experience Required

We are a top-producing real estate team based in Vancouver, BC, and we are looking for an exceptional Virtual Transaction Coordinator to join our team full-time.

This is a long-term opportunity for someone who is highly organized, detail-driven, proactive, and confident managing real estate files from listing to closing. You will play a key role in keeping our transactions accurate, compliant, on schedule, and running smoothly so our agents can stay focused on serving clients and generating business.

We are not looking for a general virtual assistant.
We are looking for a true transaction coordinator who understands the pace, professionalism, and precision required in real estate.

Who This Role Is Perfect For

This role is ideal for someone who already has experience supporting a Canadian real estate team or brokerage and can step into the position with minimal hand-holding.

You take ownership.
You follow through.
You catch details others miss.
You communicate clearly and professionally.
You know how to keep files clean, timelines tight, and deals moving.

What You’ll Be Responsible For

Coordinating real estate transactions from signed listing or accepted offer through completion

Preparing, organizing, and managing contracts, disclosures, and transaction documents

Ensuring files are complete, accurate, and compliant

Tracking key dates including deposits, subject removals, completion, possession, and other important deadlines

Communicating with agents, clients, lawyers, conveyancers, inspectors, and cooperating agents

Uploading, organizing, and maintaining documents in Skyslope, Google Drive, and related systems

Assisting with listing paperwork and MLS-related coordination

Scheduling inspections, appointments, and transaction-related follow-up

Following checklists and systems to ensure nothing falls through the cracks

Proactively flagging missing documents, deadlines, or issues before they become problems

Required Experience

Minimum 2 years of experience in real estate transaction coordination, real estate administration, or a similar role

Canadian real estate experience is required

Strong understanding of the Canadian real estate transaction process

Experience handling contracts, disclosures, compliance documents, and transaction timelines

Excellent written and spoken English

Strong organizational skills and ability to manage multiple files at once

High attention to detail and accuracy

Reliable internet connection and professional remote work setup

Available to work Monday to Friday during Vancouver business hours

Strong Preference Will Be Given To Candidates With

Experience supporting a BC real estate team or brokerage

Familiarity with BC real estate paperwork and timelines

Experience using Skyslope, Paragon, Touchbase, Follow Up Boss, Sisu, and Google Drive

Knowledge of the Vancouver real estate market

Compensation and Schedule

Full-time remote role

40 hours per week

Monday to Friday, aligned with Vancouver time

CAD $8 per hour

Long-term opportunity with room to grow for the right person

Why Join Our Team

You will be joining a top-producing Vancouver real estate team

You will be part of a fast-paced, professional, and growth-oriented environment

Your work will matter and be valued

We believe in strong systems, high standards, and long-term relationships

This is an opportunity for someone who wants stability, growth, and to be part of a winning team

How to Apply

Please use this subject line:

Rockstar TC for Vancouver, [Your Name]

Please include all of the following in your application:

Your resume

A short introduction about yourself

How many years of Canadian real estate experience you have

Which province you worked in

Which brokerage or real estate team you supported

Which real estate systems and tools you have used

A short example of one transaction you helped coordinate from contract to completion

Your availability in Vancouver time

Important

Please apply only if you have prior Canadian real estate transaction coordination or real estate administration experience.

Qualified applicants may be asked to complete a short skills test to evaluate transaction coordination, file organization, and deadline management.

We are looking for someone who is sharp, reliable, professional, and ready to become an important part of a high-performing team.

If that is you, we would love to hear from you.

SKILL REQUIREMENT

Attention to Detail Administrative Support Organization

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Top Vancouver Real Estate Team Hiring Experienced Virtual Transaction Coordinator Canadian Experience Required, Long-Ter

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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