KIDS Early Learning Centers

VIRTUAL FINANCE ADMINISTRATOR

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: TYPE OF WORK

Full Time

: SALARY

800 Per Month

: HOURS PER WEEK

40

: DATE UPDATED

Feb 5, 2026

JOB OVERVIEW

Pay Rate: $800 Per Month
40 Hours a week

Reports To: Founder & CEO – Kishani M. Woldberhan

ROLE PURPOSE
The Virtual Finance Administrator is responsible for centralizing, managing, and maintaining all financial operations across multiple business entities. This role ensures accuracy, compliance readiness, and real-time financial visibility for executive decision-making.

ENTITIES MANAGED
• KIDS Humpty Dumpty Academy
• KIDS Rainbow Academy
• KIDS Montessori Academy
• Dynamic Systems & Processes
• Araliya Design
• Lotus Pointe (Event Space)

CORE RESPONSIBILITIES

BOOKKEEPING & ACCOUNTING
• Maintain separate QuickBooks Online files for each entity
• Create and manage Charts of Accounts and sub-accounts
• Weekly and monthly bank and credit card reconciliations
• Track intercompany transactions accurately

REVENUE & COLLECTIONS
• Post tuition from ProCare
• Track receivables and delinquencies
• Post membership, coaching, and event revenue
• Ensure zero revenue leakage

PAYROLL OVERSIGHT
• Review payroll for accuracy
• Post payroll journal entries
• Reconcile payroll monthly
• File payroll-related forms as required

BILL PAY & AUTO-BILLING
• Organize and code all vendor bills
• Process payments under $500 independently
• Obtain CEO approval for payments over $500
• Set up and monitor auto-pay with approval

REPORTING & TAX READINESS
• Monthly P&L, Balance Sheet, Cash Flow
• Maintain tax-ready books
• Coordinate with CPA/OnusBuck for filing only

SYSTEMS USED
• QuickBooks Online
• ProCare
• HoneyBook
• Bank portals / QuickBooks Bill Pay

ROLE BOUNDARIES
• No tax filing
• No financial strategy decisions
• No pay rate changes without approval

Process to Apply for Job:
1. Apply online
2. Complete a Prescreen
3. If selected Group Interview :Qualified applicants will be invited to participate in a group interview. This allows us to learn more about your experience, skills, and approach to finance-focused tasks.
4. Working Interview -we will select 2 to participate in a working interview. This will provide insight into your real-world approach to tasks you would manage in this role.
5. Final Selection:Our final hiring decision will be based on the results of the working interviews.

SKILL REQUIREMENT

Payroll Quickbooks Financial Accounting

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KIDS Early Learning Centers

VIRTUAL FINANCE ADMINISTRATOR

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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