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TYPE OF WORK
Full Time
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SALARY
$800-1200
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HOURS PER WEEK
40
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DATE UPDATED
Feb 4, 2026
Are you a detail-obsessed organizer who keeps operations running like clockwork?
Delta Family Companies is looking for a sharp, reliable Admin/HR/AP Coordinator to support our growing construction operations. If you thrive on keeping things organized, love crunching numbers in QuickBooks, and want to be the backbone of a tight-knit team—keep reading.
This is a full-time remote role supporting two key leaders across administration, HR, and accounts payable. You’ll be the glue that holds daily operations together—from processing invoices and managing vendor compliance to coordinating onboarding and keeping employee records airtight. If you’re detail-driven, proactive, and take pride in getting things right the first time—this is your role.
Why Delta Family Companies?
- Established and growing construction company with a strong reputation
- Work directly with leadership—your contributions matter and are seen
- 100% remote with timezone flexibility
- Diverse, high-impact role (admin + HR + bookkeeping—you’ll never be bored)
- Supportive team that values reliability, integrity, and initiative
What You’ll Be Doing
Admin & Office Operations
- Manage phone calls, voi
- Organize meetings, prepare agendas, and distribute minutes
- Maintain digital filing systems and Google Drive organization
- Coordinate travel, company events, and internal communications
- Prepare reports, presentations, and Board meeting materials
- Update company templates as needed for new brand entities
HR Support
- Assist with hiring—posting jobs, scheduling interviews, candidate communications
- Create onboarding packets and coordinate new hire induction programs
- Maintain employee personnel files and track training compliance
- Document employee i
- Draft and maintain SOPs for administrative, HR, and accounting workflows
Bookkeeping & Accounts Payable
- Enter receipts, bills, and invoices into QuickBooks with correct cost codes and project assignments
- Obtain and track approvals from Project Managers and Site Superintendents
- Process subcontractor invoices through the full approval workflow
- Create and maintain vendor purchase orders (POs)
- Prepare and distribute weekly AP reports
- Enter weekly employee labor hours into job cost reports
- Review timecards with Project Managers and Site Supers for accuracy
- Draft lien releases and preliminary lien documents
Vendor & Compliance
- Maintain subcontractor insurance records and compliance documentation
- Handle insurance certificate requests, AI certificates, and renewal applications
- Manage vendor records including W-9s and 1099 compliance
- Support internal and external audits with organized documentation
You’ll Crush This Role If You…
- Have real experience in admin, bookkeeping, or HR support (not just theory)
- Know your way around QuickBooks (bonus points if you’ve done job costing)
- Are organized to the point where people call you “the systems person”
- Communicate clearly and professionally—written and verbal
- Can juggle multiple priorities without dropping the ball
- Are proficient with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
- Handle confidential information with discretion and professionalism
- Have a problem-solving mindset and can work independently
- Have worked in the construction industry (huge plus, not required)
- Have experience working with US-based companies
Role Type: Full-Time Remote
Schedule: 40 hours/week with US timezone overlap required
Application Instructions
Complete this application form to be considered:
