Virtual Assistant- Finance and Administration

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

1000-1200 AUD/month

: HOURS PER WEEK

38

: DATE UPDATED

Jan 31, 2026

JOB OVERVIEW

We’re Hiring!
Virtual Assistant – Finance & Administration Support (Full-Time)

Remote | Australian-Based Company – Sole Podiatry & Sole Studio (Melbourne, VIC)
Full-Time | 38 hours per week
$1,000–1,200 AUD/month FTE
Permanent Role

Are you a detail-obsessed, numbers-loving Virtual Assistant who gets genuine satisfaction from clean reconciliations, tidy spreadsheets, and helping grow businesses?

Sole Podiatry and Sole Studio are growing rapidly, and we’re creating a senior-level VA role to support the financial, payroll, and administrative backbone of our business.
This is not a junior admin role.
This is a finance-forward VA position where you’ll work closely with our CEO, accountants, and leadership team to keep the business running smoothly behind the scenes.

About the Role
As our Finance & Administration Support VA, you’ll be responsible for the day-to-day execution of our financial and admin operations — ensuring accuracy, compliance, and follow-through across multiple systems.
You’ll manage reconciliations, accounts receivable and payable, payroll support, reporting, and high-level admin — freeing our leadership team to focus on strategy, growth, and patient care.

This role suits someone who:
- Has real bookkeeping or accounting experience
- Is confident working in Xero (non-negotiable)
- Enjoys structure, responsibility, and being relied upon
- Loves improving systems and keeping things “under control”

Key Responsibilities

Finance, Bookkeeping & Reconciliations
- Manage accounts receivable and payable
- Reconcile income streams in Xero (Square, Cliniko, Medicare, NDIS, Support at Home)
- Ensure transactions are accurately coded using Xero and DEXT
- Monitor outstanding invoices and follow up payments professionally
- Assist with monthly and ongoing financial reporting
- Support the CEO and accountants with clean, reliable financial data

Payroll & Rostering Support
- Assist with payroll processing and payroll queries
- Ensure correct pay rates, leave balances, and allowances
- Support admin team rostering (Deputy experience is a bonus)
- Liaise with leadership regarding payroll changes or issues

HR Administration & Leave Management
- Process and track staff leave (annual, personal, parental, etc.)
- Maintain accurate employee records
- Support onboarding and offboarding admin tasks
- Ensure HR documentation is current and compliant

Compliance & Documentation
- Track professional registrations, insurance, and mandatory certifications
- Maintain compliance registers and document storage
- Proactively flag upcoming expiries
- Support audit readiness

Admin Inboxes & Policy Support
- Manage shared finance and admin inboxes
- Support the enforcement of cancellation and fee policies respectfully and professionally
- Triage enquiries and escalate only when required

What You’ll Need (Essential)
- Previous experience in bookkeeping, accounting, or finance support
- Strong Xero experience (this is a must)
- Experience with accounts receivable and payable
- Payroll experience (strongly preferred)
- Solid understanding of Australian tax and payroll requirements
- High proficiency in Google Workspace, especially Google Sheets
- Excellent attention to detail and organisational skills
- Strong written and verbal English communication
- Ability to work autonomously in a remote role
- Own computer and reliable internet

Bonus Skills (Nice to Have)
- Experience using Deputy for rostering
- Experience working with healthcare or allied health businesses
- Familiarity with Cliniko, Square, or NDIS invoicing
- Process improvement or SOP documentation experience

Hours & Working Style
Full-time role – 38 hours per week
Set working hours with some flexibility
Fully remote
Must be reliably available during agreed Australian business hours

Our Culture:
We value:
Excellence – do it properly or don’t do it
Accountability – own your lane
Communication – clear, calm, and respectful
Collaboration – we win as a team
Initiative- Find a better way

We’re friendly, fast-moving, and serious about building systems that reduce stress — not create it.

How to Apply
Please email ----------
with:
- Your CV
- A short cover letter outlining your finance and Xero experience
- A brief Loom/Other video introducing yourself and why you’d love this role.

SKILL REQUIREMENT

Payroll Bookkeeping Admin Data Processing

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0010
Controller Execution Time ( Jobseekers / Job )	0.0147
Total Execution Time	0.0176

GET DATA

No GET data exists

MEMORY USAGE

1,512,856 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Virtual-Assistant-Finance-and-Administration-1568612

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0071 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0003	SELECT * FROM `employer_jobs` WHERE `job_id` = 1568612 LIMIT 1
0.0003	SELECT * FROM `employers` WHERE `employer_id` = 880209 LIMIT 1
0.0009	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1568612 AND `misc`.`id` IS NULL
0.0004	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-21',ej.date_added) duration_days, DATEDIFF('2026-04-21',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-21',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1568612'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1568612
0.0018	UPDATE employer_jobs SET hit_counts = '*Jan-31-2026=101Feb-01-2026=402Feb-02-2026=210Feb-03-2026=133Feb-04-2026=62Feb-05-2026=39Feb-06-2026=30Feb-07-2026=14Feb-08-2026=17Feb-09-2026=19Feb-10-2026=27Feb-11-2026=12Feb-12-2026=7Feb-13-2026=11Feb-14-2026=7Feb-15-2026=11Feb-16-2026=20Feb-17-2026=8Feb-18-2026=9Feb-19-2026=9Feb-20-2026=11Feb-21-2026=7Feb-22-2026=8Feb-23-2026=9Feb-24-2026=12Feb-25-2026=12Feb-26-2026=16Feb-27-2026=10Feb-28-2026=9Mar-01-2026=8Mar-02-2026=8Mar-03-2026=7Mar-04-2026=3Mar-05-2026=2Mar-06-2026=7Mar-07-2026=5Mar-08-2026=5Mar-09-2026=8Mar-10-2026=6Mar-11-2026=1Mar-12-2026=13Mar-13-2026=3Mar-14-2026=1Mar-15-2026=5Mar-16-2026=10Mar-17-2026=9Mar-18-2026=4Mar-19-2026=8Mar-20-2026=1Mar-21-2026=1Mar-22-2026=5Mar-23-2026=7Mar-24-2026=10Mar-25-2026=5Mar-26-2026=2Mar-27-2026=7Mar-28-2026=2Mar-29-2026=1Mar-30-2026=8Mar-31-2026=10Apr-01-2026=2Apr-02-2026=5Apr-03-2026=1Apr-04-2026=2Apr-05-2026=4Apr-06-2026=5Apr-07-2026=5Apr-08-2026=4Apr-09-2026=7Apr-10-2026=6Apr-11-2026=3Apr-13-2026=5Apr-15-2026=2Apr-16-2026=6Apr-17-2026=7Apr-18-2026=3**Apr-21-2026=1' WHERE job_id= '1568612'
0.0008	`UPDATE employer_jobs SET monthly_hits = '*Jan-2026=101Feb-2026=1141Mar-2026=172*Apr-2026=68' WHERE job_id= '1568612'`
0.0003	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1568612' AND status LIKE 'sent%' ORDER BY id DESC`
0.0004	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1568612
0.0006	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '880209' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1776800447
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Virtual-Assistant-Finance-and-Administration-1568612
csrf-token	dcbdbcd4ad4dcdd041c115f1fa541d1f

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.stage.app.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.7
HTTP_DNT

Virtual Assistant- Finance and Administration

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?