Wavely Media

US Based Company - Remote Records Specialist

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

50,000

: HOURS PER WEEK

40

: DATE UPDATED

Feb 10, 2026

JOB OVERVIEW

We are a leading US-based digital media company operating in the crime and justice journalism space. Our mission is to provide transparency and education to the general public in the United States of America.

This is not a standard virtual assistant role. This is a specialized, outcome-focused position requiring precision, persistence, and world-class communication.

Your Core Outcome

Acquire the public records (i ---------- reports, video footage, audio, documents) that power our journalism. You will fully own the lifecycle of public records requests, from drafting to acquisition.

Responsibilities

- Draft, file, and track high-volume public records (FOIA/PRA) requests with US-based agencies.
- Professionally manage a high-volume email inbox, following up persistently and politely.
- Maintain a detailed tracking database for deadlines, statuses, payments, and follow-ups.
- Securely download, organize, and manage large digital files.
- Conduct daily research of US local news outlets to identify i ---------- worth requesting.
- Attend regular Zoo ---------- etings to report pipeline progress.

Qualifications

- Extremely detail-oriented; you double-check everything.
- Flawless written English; professional, clear, concise.
- Persistent and proactive, you do not wait for instructions.
- Strong ethics and confidentiality standards.
- Reliable high-speed internet (non-negotiable).
- Experience with digital tools (Google Workspace, spreadsheets, Asana/Trello/ClickUp).

Schedule: Full-time, with some overlap required with US morning hours.

Compensation: Competitive full-time salary based on experience.

Culture: We operate with professionalism, transparency, and respect. We maintain high standards and support you with comprehensive training and transparent processes.

How to Apply (Follow These Instructions Exactly)

Failure to follow all steps = automatic rejection.

Do NOT use the “Apply” button.

Send an email to: ----------

Subject line: Public Records Specialist - Application (PH)

Body of email:

A professional cover letter (max 150 words) explaining why you are the perfect fit.

End your cover letter with this sentence: “Attention to detail is my superpower.”

Answer these two questions in the same email & include the following details:
Q1: An agency has not responded, and the legal deadline has passed. What are the next 3 steps you take?
Q2: In your own words, what is the difference between a “task” and an “outcome”?

**** Also, include your CV/Resume if you have one, and include your onlinejobs.ph profile URL ****

Any application that misses even one part of these instructions will be ignored.

SKILL REQUIREMENT

Office and Administration Records Management Virtual Assistant

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Wavely Media

US Based Company - Remote Records Specialist

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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